Administrative Program Specialist A

State of Louisiana•New Orleans, LA

4d•Onsite

About The Position

The Louisiana Department of Health's Office of Public Health in Baton Rouge is seeking an Administrative Program Specialist A to support the management of facilities, risk management, inventory control, and telecommunications. This role is crucial for ensuring compliance with state and federal property regulations and strengthening the services LDH provides to communities across Louisiana. The ideal candidate will possess strong organizational skills, an interest in technology and operations, and enjoy solving complex challenges.

Requirements

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

Manages and monitors Office of Public Health property control and inventory activities statewide, providing technical assistance to Property Liaisons and ensuring compliance with State Property Control Regulations and LDH/OPH policies.
Coordinates property audits, conducts on-site inspections, maintains accurate inventory records, and assists with resolving missing, misplaced, damaged, or improperly recorded property.
Manages the disposition of surplus property by reviewing requests, obtaining required approvals, coordinating transfers and pickups, and ensuring proper documentation is maintained.
Develops and delivers statewide training and guidance on property management, inventory control, property disposal, and applicable state regulations and agency policies.
Administers OPH telecommunications services by coordinating the ordering, installation, movement, and disconnection of telephone and data lines and resolving service issues for statewide offices and facilities.
Provides administrative and operational support to the Operations, Support Services, & Safety Section, including records management, reporting, maintaining accurate documentation, and recommending improvements to administrative processes.
Participates in emergency operations, disaster response activities, drills, and required training, including serving on the Logistics Team when the Emergency Operations Center is activated.