Administrative Program Specialist-A Rockefeller

State of Louisiana•Cameron, LA

About The Position

The Louisiana Department of Wildlife and Fisheries (LDWF) Office of Wildlife is hiring an Administrative Program Specialist-A to provide administrative support to operations and employees at Rockefeller Wildlife Refuge and White Lake Wetlands Conservation Area, supporting roughly 30 employees. This highly responsible and confidential role independently handles complex administrative duties and helps streamline facility operations, improve efficiency, and support the department’s wildlife stewardship and conservation mission. The position is domiciled in Cameron Parish. The specialist manages reservations for onsite dormitories, responds to public and staff inquiries, coordinates safety activities, supports human resources processes, administers timekeeping, handles procurement, and maintains vehicle and vessel records. The appointment may be a job appointment, probational appointment, promotional appointment, or detail to special duty. A job appointment may be converted to a probational appointment if funding becomes available. Salary will be determined based on qualifications and experience.

Requirements

Meet one of the following minimum qualifications: three years of experience in administrative services; six years of full-time work experience in any field; or a bachelor's degree.
College-credit substitution is available toward the six-year work-experience requirement: every 30 semester hours from an accredited college or university count as one year, up to 120 semester hours and four years of experience.
Provide relevant, detailed experience and education information in the application; resumes are not accepted in lieu of completed application sections.
Provide transcripts to verify qualifying experience based on college credit or hours.
Selected applicants must pass a criminal background check.
Any required degree, certificate, special license, or DD-214 must be verified with official documentation before hire.

Nice To Haves

Acting with ethics and integrity.
Communicating effectively.
Demonstrating initiative.
Displaying subject-matter expertise.

Responsibilities

Schedule and manage reservations for the West End Dorm and General Quarters, which can accommodate up to 50 individuals.
Coordinate timely responses to inquiries from legislators, local governments, and the public.
Answer telephone calls and assist visitors with front desk inquiries.
Prepare documents for staff, including interview materials, contracts, hold harmless agreements, legal documents, and other administrative paperwork.
Serve as facility safety coordinator, supporting the ORM annual safety audit and compiling related documentation.
Organize safety training and maintain safety-training records.
Advise field staff on LDWF policies and procedures, safety requirements, training needs, and other rules and regulations.
Answer questions about policies and procedures and direct staff to appropriate headquarters contacts when needed.
Liaise between Human Resources and employees regarding special leave requests, including FMLA, parental, and military leave.
Ensure confidential Human Resources matters are processed promptly.
Administer timekeeping for Rockefeller Wildlife Refuge and White Lake Wetlands Conservation Area, and provide backup time-administrator coverage for another office as needed.
Maintain time-administration records, including payroll reports, leave approvals, and overtime records.
Develop and prepare product specifications, purchase orders, low-dollar orders, designated purchasing authorities, check requisitions, credit memoranda, and invoices.
Enter data for items that may or may not require administrative approval.
Maintain fleet records for vehicles and vessels, including daily logs, preventive-maintenance records, and ORM claim documents.
Compile WEX fuel, repair, and maintenance charges for vehicles and vessels and submit reports on time.