Administrative Professional Assistant to the Assistant Principal

Warren Woods Public Schools • Warren, MI

21h • Onsite

About The Position

Serve as the confidential administrative assistant to the Assistant Principal while providing professional, courteous, and efficient support to students, staff, parents, and visitors. Act as a primary point of contact and help ensure the smooth operation of the school office.

Requirements

• Previous school employment experience
• Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems.
• Ability to accurately input and retrieve computer data and work at computer for long periods of time.
• Must possess a high degree of efficiency and accuracy.
• Ability to work with general supervision and/or independently.
• Must possess a high level of skill in communication, both written and verbal
• Must possess strong interpersonal skills with a demonstrated ability to work harmoniously with office staff, administration, students, and parents.
• Ability to remain calm in stressful situations.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Ability to establish and maintain effective working relationships with students, staff and the community.
• Proficient in use of a personal computer and related software.
• Ability to communicate clearly & concisely, both orally and in writing.
• Ability to develop effective working relationships with students, staff and the school community.
• Stamina to withstand the rigor of a busy school office.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Ability to read, analyze, and interpret documents.
• Ability to write correspondence.
• Ability to effectively present information and respond to questions from administrators, staff, parents and students.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Nice To Haves

• Bachelor’s degree preferred (relative school district, administrative or data management may be considered in lieu of degree)
• Experience with PowerSchool, Frontline, FMX and other district systems is preferred; training will be provided as needed.

Responsibilities

• Prepare, type, and maintain letters, memoranda, reports, forms, and other correspondence; file both general and confidential records.
• Receive, screen, and route telephone calls and in-person inquiries to the appropriate staff members.
• Process and distribute incoming and outgoing mail.
• Utilize district software and computer applications to prepare reports, manage student schedules, and maintain student account information.
• Operate and maintain proficiency with standard office equipment.
• Assist with processing requisitions and distributing supplies from inventory or stockroom resources.
• Maintain accurate student attendance records, including tardy documentation; compile and distribute daily attendance reports.
• Respond to student accidents and illnesses, assist with transportation and bus-related concerns, and address other issues as they arise.
• Serve as receptionist at the main office, assisting students, staff, parents, and visitors with questions and requests.
• Support the Assistant Principal with athletic programs, fundraising activities, and related administrative responsibilities.
• Record, maintain, and file student information, including contact records, medical documentation, disciplinary records, and locker assignments.
• Assist in supervising and directing student office assistants.
• Perform other duties and responsibilities as assigned by administration.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree