Administrative Professional 1 20023063

State of Ohio•Columbus, OH

2d•Onsite

About The Position

The Ohio Department of Rehabilitation and Correction, Division of Parole & Community Services is seeking a dedicated, security-minded individual to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County, located within the Field Services Warrant Section. This position is a reposting and will be filled in accordance with the Collective Bargaining Agreement. The role involves overseeing warrants, detainers, and extradition operations, utilizing various law enforcement and data systems to compile and generate reports, and maintaining confidential criminal offense data. The position requires adherence to specific protocols for warrant validation and data entry, as well as communication with staff and external agencies regarding protection orders and detainers. Additionally, the role includes managing office supplies, equipment maintenance, fleet hub documentation, and handling visitor reception, phone calls, mail processing, and scheduling of meetings and training sessions. The Administrative Professional 1 must conduct themselves professionally and in a law-abiding manner at all times, adhering to the Ohio Department of Rehabilitation and Correction’s Standards of Employee Conduct. Local travel is required.

Requirements

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology
Or equivalent of Minimum Class Qualifications For Employment noted above
Administrative Support/Services
Customer Service
Attention to Detail

Nice To Haves

Security-minded individual

Responsibilities

Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority’s (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction
Operates Law Enforcement Automation Data Systems (LEADS) terminal, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions
Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered
Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system
Evaluates available records
Creates & maintains files & reports
Retrieves materials
Works with Ohio State Highway Patrol Communication Center in maintaining warrant files
Communicates information to staff regarding notifications of Protection order & Detainer notifies
Maintains inventory & verifies & updates assets assigned to ODRC permanent staff
Orders office supplies, goods & equipment
Schedules maintenance on office equipment
Maintains Fleet hub documentation for DPCS state vehicles
Schedules maintenance, maintain records & replacement schedules
Receives visitors, answers routine requests & answers telephone calls to include after-hour calls from monitoring center
Schedules training sessions & other meetings
Processes incoming & outgoing mail
Receives & logs in material
Types routine correspondence
Attends meetings, trainings & conferences
May give presentations & conduct training
Responds both verbally & in writing to questions & concerns
Works on special projects &/or committees as assigned
Must conduct oneself professionally & in a law-abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction’s Standards of Employee Conduct
Local travel required
Performs other duties as assigned