Administrative Professional 1 - 20030954

State of Ohio • St. Clairsville, OH

1d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction is seeking an Administrative Professional 1. This role is crucial in supporting the department's mission to reduce recidivism through rehabilitative treatment and programming. The department values dignity, respect, and pro-social behavior, aiming to protect the public by helping individuals become productive members of society. This position is part of a tobacco-free and drug-free workplace, with pre-employment drug testing and background investigations required. The State of Ohio is committed to disability inclusion and provides reasonable accommodations.

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Equivalent of Minimum Class Qualifications for Employment noted above.

Nice To Haves

• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Responsibilities

• Types, proofreads, and edits typed documents.
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos.
• Prepares various documents (e.g., composes, types, obtains signatures).
• Performs routine administrative duties (e.g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor).
• Produces typed copy of staff correspondence, schedules, logs kites and types responses.
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to the appropriate staff member.
• Inputs data entry into ORAS, as needed.
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments.
• Provides information and compilation of data.
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives.
• Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits).
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries).
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports.
• Creates new files.
• Purges records in accordance with applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
• Ensures work area is secure, clean, and orderly.
• Provides other related clerical support as required.
• Performs other duties as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed