Administrative Professional 1 (PN 20014128)

State of Ohio • Columbus, OH

2d • Onsite

About The Position

ODH is seeking to fill an Administrative Professional 1 position within the Bureau of Environmental Health and Radiation Protection. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy.

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Job Skills: Administrative Support/Services
• Technical Skills: Clerical & Data Entry, Computer Literacy, Basic Documentation
• Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication

Responsibilities

• Establishing office procedures and coordinating workflow (e.g., correspondence tracking, work requests, staff schedules)
• Updating and maintaining office manuals and other reference materials by incorporating new or revised data (e.g., hardcopy, personal computer document revisions)
• Making travel arrangements for staff (e.g., travel orders, hotel reservations)
• Collecting, tracking and maintaining section documents, expenditures, forms and files (e.g., time sheets, leave sheets, flex schedules, sign in sheets, print orders)
• Demonstrating judgment on routine administrative decisions (e.g., provides written and/or oral explanations of section services or activities, screens visitors)
• Gathering, developing and maintaining statistical programmatic information and databases (e.g., Access) to produce technical documents using various software packages (e.g., Word, Excel, Publisher) for reports (e.g., travel expense, special conditions, summaries, evaluations) and other documents (e.g., charts, graphs, correspondence, flyers, forms, mail merge)
• Answering, screening and routing phone calls
• Coordinating the arrangement of meetings and conferences (e.g., agenda, registration, information distribution, answer inquires, arrange meeting rooms, parking, food)

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED