Administrative Professional 1 - 20023351

State of Ohio • Cleveland, OH

1d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction (ODRC) is seeking an Administrative Professional 1 to join their team. This role is crucial in supporting the agency's mission to reduce recidivism and ensure a safer Ohio. The ODRC is committed to providing a safe, secure, and humane correctional environment and effective community supervision. This position offers a rewarding career with a supportive work family and is part of a state agency that values its employees and provides comprehensive benefits.

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Responsibilities

• Types, proofreads, and edits typed documents.
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos.
• Prepares various documents, including composing, typing, and obtaining signatures.
• Performs routine administrative duties such as composing and responding to routine correspondence and verbal requests not requiring supervisor attention.
• Produces typed copy of staff correspondence, schedules, logs kites and types responses.
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to the appropriate staff member.
• Inputs data entry into ORAS, as needed.
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments.
• Provides information and compilation of data.
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives.
• Schedules and provides clerical support for appointments/meetings, including special projects, video in-reach, virtual hearings, and virtual funeral visits.
• Performs general clerical tasks such as answering telephones, filing, ordering supplies, inventory control, copying documents and files, and maintaining calendars and itineraries.
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up and maintains correspondences, forms, and reports by organizing, alphabetizing, and filing them.
• Creates new files.
• Purges records in accordance with applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings, and provides clerical support to other offices as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
• Ensures work area is secure, clean, and orderly.
• Provides other related clerical support as required.
• Performs other duties as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED