Administrative Professional 1 20022844

State of Ohio•Columbus, OH

2d•Onsite

About The Position

Guided by the Agency's mission "To reduce recidivism among those we touch," the Division of Parole & Community Services is looking for a dedicated security-minded individual to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County, located within the Field Services Warrant Section. This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Requirements

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
Equivalent of Minimum Class Qualifications For Employment noted above

Nice To Haves

Administrative Support/Services
Customer Service
Attention to Detail

Responsibilities

Works under general supervision & requires considerable knowledge of clerical functions & office procedures
Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority’s (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction
Operates Law Enforcement Automation Data Systems (LEADS) terminal, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions
Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered
Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system
Evaluates available records
Creates & maintains files & reports
Retrieves materials
Works with Ohio State Highway Patrol Communication Center in maintaining warrant files
Communicates information to staff regarding notifications of Protection order & Detainer notifies.
Maintains inventory & verifies & updates assets assigned to ODRC permanent staff
Orders office supplies, goods & equipment
Schedules maintenance on office equipment
Maintains Fleet hub documentation for DPCS state vehicles
Schedules maintenance, maintain records & replacement schedules
Receives visitors, answers routine requests & answers telephone calls to include after-hour calls from monitoring center
Schedules training sessions & other meetings
Processes incoming & outgoing mail
Receives & logs in material
Types routine correspondence.
Attends meetings, trainings & conferences
May give presentations & conduct training
Responds both verbally & in writing to questions & concerns
Works on special projects &/or committees as assigned
Must conduct oneself professionally & in a law-abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction’s Standards of Employee Conduct
Local travel required
Performs other duties as assigned