Administrative Professional

BDO • Calgary, AB

1d • Onsite

About The Position

BDO's Calgary office is seeking an Administrative Professional to join their team. This role is based in the Calgary office and requires full-time, on-site presence. The Administrative Professional will be responsible for processing financial statements and related documents, performing quality checks, converting documents into various formats, drafting and editing correspondence, ensuring completion of working paper documentation, and archiving files. They will also be responsible for printing, processing, assembling, and e-filing tax forms, maintaining accurate filing of documents, ensuring timely delivery of client services, generating and maintaining corporate files, and verifying working paper files. The role also includes covering reception when needed and performing other administrative duties as required.

Requirements

• 1-2 years of experience in an administrative role, or equivalent educational background, with a preference for candidates holding relevant diplomas or certificates.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize workload and the flexibility to manage multiple tasks.
• Comfortable working in a deadline-driven work setting and dealing with confidential information.
• Naturally curious, adaptable and compassionate person who enjoys taking initiatives and helping others.
• Strong problem solving, analytical, and communication skills both written and oral.
• Value teamwork, client service and quality in detailed work.
• Ability to work extra hours as required.

Nice To Haves

• Familiarity with IFirm, Microsoft CRM, and Workday.

Responsibilities

• Process financial statements and related documents using Caseview or Word, ensuring accuracy and quality control throughout to produce a polished final product.
• Perform quality checks on financial statements, including proofreading, verifying calculations, and cross-referencing prior to issuing drafts or final versions.
• Convert financial statements and documents into various formats (e.g., PDF, Caseview to Word) for electronic or hard copy presentation.
• Draft, edit, format, proofread, and finalize correspondence and documents.
• Ensure completion of working paper documentation and follow up with relevant stakeholders as needed.
• Lock down and archive files and tax returns in a paperless data storage system.
• Print, process, assemble, and e-file various tax forms, including T1, T2, T3, T3010, T4, T4A, T5, and GST.
• Maintain accurate filing of working papers, tax documents, correspondence, and other records.
• Ensure timely delivery of client services, either directly or by supporting professional staff.
• Generate and maintain corporate files, ensuring proper organization and accessibility.
• Verify working paper files for sign-off on specific forms and documentation, following up with Partners/Managers when necessary.
• Covering reception when needed.
• Other administrative duties as required, including photocopying, filing, mailing/courier, etc. as required by professional staff and Partners.

Benefits

• Competitive total cash compensation that recognizes and rewards your contribution.
• Flexible benefits from day one.
• Market leading personal time off policy.
• Reimbursement for wellness initiatives that fit your lifestyle.
• Opportunities for learning and development.
• Support for local charity initiatives and community involvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree