Administrative Professional 1

State of Ohio • Warren, OH

1d • Onsite

About The Position

The Trumbull County Office of the Trial Services Department provides criminal defense representation to clients who cannot afford an attorney. This position plays a key role in client representation by providing secretarial and clerical assistance to a team of eleven attorneys. The Administrative Professional 1 works under the supervision of the office Program Administrator and collaborates with a core support staff team of four other Administrative Professionals to meet court deadlines and provide quality client service. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis).

Requirements

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Applicants must be capable of complying with detailed procedures and meeting deadlines in a busy office environment and comfortable working with clients and family members that are facing difficult situations.

Nice To Haves

• Experience working in a busy office is ideal.
• Knowledge of court filing procedures and the ability to prepare elementary legal documents is preferred but not required.

Responsibilities

• Format (and/or assist in formatting), type, and proofread standard documents and/or documents requiring use of legal terminology that comply with court standards (e.g., Motion to Suppress Evidence; Motion for Discovery; Change of Venue; Entry of Appearance; Entry for Continuance; Notice of Appeal; Motion for Extension of Time; business letters from agency-assigned attorney to prosecuting attorneys, clerks of court, court investigators, and other defense attorneys).
• Proofread final material for accuracy by reviewing documents to ensure complete document merger (e.g., complete case caption, no formatting issues) prior to distribution to attorneys and review for completeness (e.g., attorney signature) upon return prior to copying for filing.
• Download, distribute, and file discovery materials.
• Perform conflict checks by following procedures to search case-management system for records to identify conflicts.
• Enter case information and court dates into a web-based case management software.
• Answer the phone, screen calls and visitors for attorneys and other personnel, and check voicemail.
• Open and close client files.
• Gather indigency applications from potential clients at the courts, Trumbull County jail, over the phone, and in the office.
• Utilize a web-based case management software to create and scan documents as well as enter client information, court dates, and notes within that system.
• Deliver legal documents (e.g., appeals, motions) daily to the Municipal Court, Court of Common Pleas, Juvenile Court, Prosecutor's Office, and Law Director's Office.
• Copy and distribute discovery materials.
• Prepare, sort, and distribute mail.
• Relay messages to attorneys from courts, outside attorneys, and clients.

Benefits

• The position offers the opportunity to flex hours during the week with supervisor’s approval.
• Steps give a standard path for earnings growth: you move to the next step after 120 days and annually thereafter.
• We typically have fiscal year Cost of Living Adjustments as well.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed