Administrative/Personal Assistant

Endeavor Real Estate Group • Austin, TX

2d

About The Position

This role involves providing comprehensive administrative and personal support to executives. The ideal candidate will manage calendars, coordinate travel and meetings, handle sensitive information with discretion, and assist with various financial and personal organizational tasks. The position requires a proactive and highly organized individual with strong communication and technical skills, preferably with experience in commercial real estate.

Requirements

• Bachelor’s Degree
• Work experience as an Executive Assistant, Personal Assistant or similar role
• 3 Years of high-level administrative experience in fast paced environment
• Experience with Microsoft Office Suite and QuickBooks
• Notary
• Strong organizational, time management, multitasking skills and ability to meet deadlines
• Proactive, self-motivated, high flexibility, adaptability and multi-task oriented with the drive to complete tasks with a high standard of excellence
• Interpersonal skills
• Discretion and confidentiality

Nice To Haves

• Commercial Real Estate Experience is beneficial or desire to learn commercial real estate

Responsibilities

• Manage executives’ calendars, email correspondence, and daily priorities
• Coordinate all travel arrangements including flights, accommodations, transportation, and detailed itineraries
• Oversee logistics for meetings and events, including conference room reservations, catering, registrations, preparing documents, and special functions
• Proactively anticipate executives’ needs and prepare materials, and logistics in advance of meetings
• Draft and edit professional communications, reports, invoices, and financial documents on behalf of executives
• Serve as a primary point of contact between executives and internal teams, clients, investors, and external partners
• Manage the flow of sensitive information with a high level of discretion, accuracy, and timeliness
• Process subscription agreements, cash call requests, distributions, DocuSign transactions, and charitable contributions
• Maintain and track financial records, including handling cash call and distribution reporting in QuickBooks and Excel
• Prepare year-end personal financial statements and coordinate with tax accountants
• Provide project coordination and administrative support across a variety of business initiatives
• Liaise with vendors for personal properties, maintenance, contractors, etc.
• Assist with personal financial organization, bill payments, expense tracking and recordkeeping for personal properties
• Providing back up administrative support to other admins and reception such as answering phones, sorting, distributing mail
• Perform other duties and personal requests ad hoc

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level