Administrative Operations Professional I, College of Science Business Operations
About The Position
The University of Arizona College of Science Business Operations is hiring an Administrative Operations Professional I to perform professional accounting activities for Astronomy/Steward Observatory departments through the centralized business operations unit. The role requires basic knowledge of accounting theory and principles, as well as university systems, policies, and procedures. The employee assists senior accounting and operational support staff with detailed accounting assignments, including account reconciliations, financial reporting, and department-level financial transactions. The position supports the College of Science’s work in scientific discovery, education, and innovation. It is based at the Tucson Campus. Visa sponsorship is not available. The role is full-time, 40 hours per week, and eligible for full benefits. The position is non-exempt and reports through the centralized business operations unit; the posting does not specify a direct reporting title.
Requirements
- Bachelor’s degree or equivalent advanced learning attained through experience.
- At least 1 year of relevant work experience.
- Basic knowledge of accounting theory and principles and university systems, policies, and procedures.
- Demonstrated knowledge of Microsoft Office programs, including Excel, Adobe Acrobat, PowerPoint, and Outlook.
- Strong organizational, time management, and problem-solving skills.
- Ability to interact professionally and effectively with others.
- Effective written and verbal communication skills.
- Ability to work independently and as part of a team.
- Ability to work in a deadline-driven environment.
Nice To Haves
- Previous experience in higher education.
- Previous experience working in UAccess Financial and UAccess Analytics.
Responsibilities
- Assist with monthly reconciliation and management of accounts funded through designated, gift, foundation, state, and other sources, ensuring compliance with sponsor, university, foundation, and governmental policies and regulations.
- Assist senior accounting personnel in using UAccess, Concur, and departmental accounting software to review and monitor transactions, budgets, payroll and distributions, account balances, and reconciliations; explain budget variances and make recommendations.
- Assist with reviewing and analyzing financial information and preparing financial reports and accounting statements.
- Prepare monthly, quarterly, and annual reports for departmental non-sponsored accounts, cost projections, and financial analyses.
- Review and/or prepare business office documents, including purchase orders, reimbursements, credit and travel purchases, internal billings, and related edits.
- Under senior accounting personnel’s supervision, initiate UAccess Financials transactions, including General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds.
- Assist with queries from the Financial Services Office – Compliance regarding financial transactions, particularly in Concur.
Benefits
- Health, dental, and vision insurance plans.
- Life insurance and disability programs.
- Paid vacation, sick leave, and holidays.
- UA/ASU/NAU tuition reduction for the employee and qualified family members.
- Retirement plans.
- Access to UA recreation and cultural activities.
- Full benefits eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
