College of Business and Economics Dean’s Office Operations Coordinator (Administrative Support Coordinator I)

California State University, Fullerton•Fullerton, CA

2d•$4,047 - $5,896

About The Position

Under the general supervision of the Associate Dean, Undergraduate Programs and Student Success, the College of Business and Economics (CBE) Dean’s Office Operations Coordinator provides administrative and operational support to the Dean’s Office. The position coordinates and provides direct administrative support to the Dean and Associate Deans, including travel arrangements and related documents, monthly procurement card reconciliations, hospitality and financial forms, calendar management, scheduling, and ad hoc administrative requests. The Coordinator supports the Associate Dean, Faculty and Staff, with the annual faculty and staff awards process; assists the Data Specialist with department workload and time tracking; and supports research committee documentation. The role also provides lead work direction for college-wide student programs, primarily the Executive-in-Residence mentoring program and Study Abroad programs. The Coordinator independently handles day-to-day work, tracks program requirements and milestones, and coordinates program logistics and travel. Responsibilities include monitoring student deposits, following up on applications, reconciling payments, serving as a liaison for student, faculty, and vendor inquiries, providing front-desk coverage as needed, and supporting College events, including Commencement. The position also supports the Director of the Artificial Intelligence and Innovation Lab with travel coordination, procurement card reconciliation, hospitality forms, and other administrative requests; processes ad hoc financial documents for CBE Centers; and provides backup to CBE Centers of Excellence coordinators as needed. This is a temporary position ending on or before June 30, 2027, with possible annual renewal if funding and/or program needs exist. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional early morning, evening, and/or weekend hours.

Requirements

High school diploma or equivalent and two years of general office, clerical, or administrative support experience, or equivalent; vocational school training or full-time college education may substitute year for year for the required experience.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle a broad range of interpersonal contacts effectively, including contacts at higher levels and those of a sensitive nature.
California driver’s license.
Satisfactory completion of a required background check, including a criminal records check.

Responsibilities

Coordinate travel arrangements and process related travel documents for the Dean and Associate Deans.
Reconcile monthly procurement card transactions.
Prepare hospitality and financial forms.
Manage calendars and scheduling and respond to ad hoc administrative requests.
Assist the Associate Dean, Faculty and Staff, with the annual faculty and staff awards process.
Assist the Data Specialist with department workload and time tracking.
Support research committee documentation.
Provide lead work direction for college-wide student-related programs, primarily the Executive-in-Residence mentoring program and Study Abroad programs.
Independently track program requirements and milestones and coordinate program logistics and travel.
Monitor and track student deposits, follow up with students on applications, and reconcile payments.
Serve as a liaison for student, faculty, and vendor inquiries.
Provide front-desk coverage for the Dean’s Office as needed.
Support College events, including Commencement.
Support the Director of the Artificial Intelligence and Innovation Lab with travel coordination, procurement card reconciliation, hospitality forms, and ad hoc administrative requests.
Process ad hoc financial documents for CBE Centers.
Serve as backup to CBE Centers of Excellence coordinators as needed.
Perform other duties as assigned.