Administrative Operations Lead
Sandvik•Wixom, MI
•Hybrid
About The Position
This role serves as a central point of coordination for office-based operational activities in the US. You will be responsible for supporting service execution, office logistics, and facility coordination to ensure smooth day-to-day operations. You will work closely with service, sales, and external partners to manage quoting, scheduling, purchasing, and facility-related activities. This role plays a key part in maintaining an organized, responsive, and efficient office environment that supports both internal teams and customer needs.
Requirements
- Strong verbal and written communication skills
- Experience with Microsoft 365 tools including Outlook, Excel, and Teams
- Minimum of 3 years of experience in office operations, administrative coordination, or service support
Nice To Haves
- Experience in a technical or industrial environment preferred
- Experience with ERP or purchasing systems preferred
- Familiarity with shipping and logistics processes
- Associate or Bachelor’s degree in Business, Operations, or related field preferred
Responsibilities
- Serve as the primary coordination point for office operations and service support activities
- Support service and sales teams through quoting, scheduling, and operational coordination
- Manage purchasing activities and vendor coordination
- Oversee shipping and receiving processes from the office
- Coordinate calibration activities with customers and external partners
- Organize and track building maintenance and service schedules
- Prepare and manage service and maintenance quotes in coordination with service and sales teams
- Coordinate calibration schedules and service activities with customers and external partners
- Manage purchase orders, vendor coordination, and supply tracking
- Oversee incoming and outgoing shipments, ensuring accuracy and timely processing
- Support service execution by aligning internal teams, schedules, and materials
- Organize and track maintenance schedules, vendor visits, and facility needs
- Coordinate with service providers for building, calibration, and office support services
- Maintain an efficient and organized office environment that supports daily operations
- Act as a key link between service, sales, and administrative functions
- Ensure timely communication and follow-up across internal teams and external partners
- Support continuous improvement of operational processes and workflows
Benefits
- Advance the world through engineering
- Contribute to our purpose
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
