Administrative Operations Coordinator (53206)
About The Position
The Administrative Operations Coordinator position is responsible for creating a positive first impression of the Company while supporting office operations, logistics coordination and executive administrative functions to maximize organizational efficiency and productivity. This role serves as a key support resource for executive leadership, sales staff, warehouse operations, logistics team and visitors by coordinating communications, office administration, scheduling, records management and shipment documentation. Key responsibilities include assisting executives with administrative tasks, maintaining organized office operations, managing communications, coordinating shipping and logistics documentation, supporting transportation and warehouse activities and ensuring confidentiality of Company and customer information.
Requirements
- 2+ years administrative, office or customer service support experience preferred
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational, multitasking and communication skills
- Experience with scheduling, records management and executive support preferred
- Familiarity with shipping/logistics documentation (BOLs, labels, customs paperwork) preferred
- Reliable, detail-oriented and committed to teamwork
Responsibilities
- Answers and directs incoming calls promptly and professionally
- Greets customers, visitors, vendors and employees in a professional and welcoming manner
- Maintains organized records, including filing, scanning, and document management
- Supports executive leadership with administrative tasks, scheduling, meeting coordination, presentations, and document preparation
- Coordinates conference room scheduling and meeting preparation
- Maintains office supply inventory and coordinates maintenance of office equipment
- Distributes packages, correspondence, and electronic communications for Company staff
- Assists with maintaining Company SDS documentation and office compliance records
- Supports internal communications and coordination across departments
- Responds to and reroutes inbound company email inquiries as needed
- Provides administrative support to sales, logistics, warehouse and office staff
- Assists with special projects and cross functional tasks as assigned
- Maintains professional communication with customers, vendors, carriers and internal staff
- Supports a positive customer and employee experience through responsive communication and task follow-through
- Protects the confidentiality and security of company, customer, employee and operational information
- Handles sensitive information with professionalism and discretion
- Maintains professional conduct and communication in all interactions
- Demonstrates sound judgement and escalates concerns appropriately
- Assists the logistics and shipping team with administrative and coordination tasks when needed
- Supports preparation of shipping documentation, including BOLs, pallet labels, parcel labels and customs paperwork
- Assists with scheduling transfers, coordinating shipments and communicating with carriers when needed
- Helps ensure shipping paperwork and logistics records are accurate and organized
- Communicates shipment concerns or delays as appropriate
- Provides backup support to warehouse and logistics operations during high-volume periods or staff absences
Benefits
- PTO
- Paid holidays
- Generous employer contributions to medical, dental, vision, and life insurance
- Company paid life insurance and additional voluntary life available
- Voluntary long term & short-term disability
- Quarterly profit-sharing bonus potential
- 401(k) with company match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
