Administrative Coordinator -Operations/Execut

Lawley Services Inc•Buffalo, NY

1d•$43,643 - $72,738•Hybrid

About The Position

Here at Lawley we are committed to your professional and personal growth. We want to support you on your journey and we’re excited you’re looking to grow within the Lawley family! This role requires a highly skilled Administrative Coordinator who can operate effectively at the executive level, exercising the utmost professionalism and confidentiality while combining exceptional technical proficiency with strong administrative, organizational, and project management capabilities.

Requirements

Associates degree or equivalent experience
Minimum of 3 years in a similar or related position
MS Suite; Outlook, Word and Excel proficiency are a must!
Demonstrated strong technical proficiency, with the agility to quickly learn and adapt to new tools and systems
Brings a strong commitment to supporting executives, customers, and coworkers, with a focus on making each feel valued and important.
Ability to work well independently and on a team, while paying incredible attention to detail and organization
Ability to learn quickly, expand tasks to create meaning, and develop knowledge through experience
Positive attitude, even in a fast‐paced environment
A passion to support executives, customers and coworkers and have them feel important and valued
Strong written communicator with the ability to draft clear, professional emails.
Highly dependable, while exercising discretion, sound judgment, and the highest level of confidentiality at all times

Responsibilities

Provide comprehensive administrative support to the Operations and Executive teams, while serving as backup and crossover support to the Executive Assistant to the Principals.
Prioritize and manage correspondence, messages, and calls on behalf of Director or Operations and Executive team.
Manage and maintain executives’ schedules, appointments, and calendars.
Manage end‑to‑end domestic travel planning, including itineraries, logistics, accommodations, and expense coordination for executives and visitors.
Review, reconcile and audit expense accounts for accuracy and policy compliance.
Oversee, triage, and prioritize incoming mail and correspondence, exercising sound judgment and discretion.
Proactively manage and coordinate the flow of information between internal stakeholders and external clients and partners.
Support corporate and operational projects through coordination, documentation, scheduling, and progress tracking.
Collaborate with Executive Assistant to support cost-saving opportunities and secure cost-effective solutions such as hotels and event venues.
Partner with leadership to support the planning, organization, and coordination of corporate and culture events.
Welcome visitors and lead buddy and new‑hire orientation tours.
Coordinate meetings, meals, and events at both corporate and Executive levels.
Compile proposals, correspondence, spreadsheets, and presentations as needed.
Handle a high volume of confidential and personal requests for Executives with discretion and professionalism.

Benefits

Competitive salary and referral bonuses!
Outstanding Benefits (Medical, Dental, Vision)
Additional voluntary benefits including critical illness, accident insurance, hospital indemnity, supplemental life insurance, legal and identity protection and pet wellness
3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!
Company 401K contribution received starting Day 1 (for participants 21+ years old)
Educational support, career development, and growth opportunities!
Job Security (we’ve never had a lay-off, even during the pandemic)
Flexibility, including hybrid schedules!
Business hours 8am-4:30pm
Comfortable, family-oriented culture, with an emphasis on work life balance
Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities)
Fulfilling opportunities that align with your career path and our business needs