Administrative & Operations Coordinator

IBC Roofing • Hampstead, NC

1d

About The Position

We are seeking a part time Administrative & Operations Coordinator to manage the critical behind-the-scenes logistics that keep our team connected and our office running flawlessly. In this role, you will be the primary point of contact for company-issued devices, vehicle fleet compliance, new hire onboarding logistics, and day-to-day office management. The ideal candidate is a problem-solver who excels at managing vendor relationships, maintaining accurate tracking systems, and taking pride in a well-organized workspace.

Requirements

• Proven background in office administration, operations coordination, or IT/fleet asset management.
• Familiarity with Mobile Device Management (MDM) platforms, telecommunication portals, and spreadsheet-based financial tracking.
• Strong ability to coordinate seamlessly with external vendors (telecom, signage, catering) to manage orders, proofs, and delivery timelines.
• Exceptional attention to detail with the ability to independently manage multiple trackers, billing sheets, and inventory systems.
• Valid North Carolina driver's license and an understanding of basic vehicle registration and onboarding processes.
• Willingness to jump in on general office upkeep and adapt to new responsibilities as the company grows.

Responsibilities

• Maintain a clean, organized, and fully stocked professional workspace, including ordering office supplies, handling daily tidying (e.g., trash removal, light cleaning), and executing ad-hoc administrative tasks as assigned by management.
• Manage the complete lifecycle of company-issued mobile devices, including procurement, Mobile Device Management (MDM) deployment, troubleshooting, and telecom vendor coordination (Verizon).
• Oversee company vehicle compliance, registration tracking, driver eligibility, and vendor relations for fleet branding and signage (e.g., Signarama).
• Facilitate new hire logistics, training event coordination, and the procurement of branded apparel and marketing collateral.
• Process vendor invoices, maintain internal billing trackers, and ensure accurate documentation across all administrative databases.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed