Administrative and Operations Coordinator

seiu local 1021•San Francisco, CA

4h•$43 - $49•Onsite

About The Position

Working under the direction of local management, the position provides support and programmatic assistance to meet SEIU’s Together We Rise goals, and to support the transformation of our Local. This position is responsible for senior level administrative work in support of various programs and overall organizational needs. This position is a senior administrative level confidential position providing confidential support to local management and may be assigned special projects by management staff, including organizing various components needed to initiate, run and conclude projects. In addition, this position may lead/direct clerical staff in various Local 1021 offices.

Requirements

Bachelor's degree or High School diploma with equivalent experience
Minimum of three (3) years of administrative experience
Familiarity with a multi-office, organizational environment
Proficient in Microsoft Excel and Microsoft Office Suite
Excellent English grammar and spelling skills
Accurate typing skills over 65 words a minute
Outstanding data entry skills
Must be accurate, timely, detail oriented, and maintain a degree of confidentiality
Ability to be an organizational leader and develop staff. Set a strong example for work expectations and organizational commitment
Excellent punctuality and attendance
Strong project management skills, organizational, prioritization and follow through skills; ability to manage large volume of electronic data and paperwork in an organized, detailed and accurate manner
Highly motivated and able to adapt to a fast-paced work environment
Excellent interpersonal and communication skills
Must be cordial and have a great deal of ethics, integrity, and high regard to confidentiality.
Ability to work independently under general directives and as part of a team.
Requires the exercise of independent judgment and discretion
Strong attention to detail
Ability to interact professionally with culturally and linguistically diverse staff
Must possess a valid California driver's license; pass a DMV check, and have a good driving record
Have auto insurance that covers business driving (minimum of $100,000 per person/$300,000 per incident bodily injury liability/$50,000 property coverage), and must possess an automobile for business use.

Nice To Haves

Commitment to helping our members’ current and future needs. Always providing prompt and courteous service
Willingly shares expertise and important or relevant information with team members
Clearly conveys information and ideas to individuals and groups through a variety of communication methods
Continually seeks to improve work processes. Demonstrates the ability to use systems and technology to improve ways of working
Strives for excellence and efficiency
Ability to adjust priorities. Approaches change positively and adjusts behaviors accordingly.

Responsibilities

Provide administrative and technical assistance to union officers, union leaders and senior staff in support of the Local’s mission
Prepare presentation materials
Serve as administrative support for designated committees and workgroups
Prepare correspondence, forms, newsletters, flyers and reports to assist in maintaining regular and effective communication with workers in assigned jurisdictions
Work with union leadership to ensure effective meetings, sound fiscal practices, and good internal communication
Arrange staff travel and provide logistical support
Perform backup function for other administrative staff during vacation or other absences
Responsible for proficiently using, educating, providing technical support to staff, and assisting on the adoption of the Local’s technology platforms
Accurately review, enter and audit data into Unionware for tracking membership, contract management, grievances and organizing campaigns
Perform specialized, technical duties required to support the specific responsibilities of the supervisor assigned
Cultivate a learning culture by coaching and mentoring assigned staff to increase capacity
Identify and promote new processes or procedures for working more efficiently and effectively
Provide day-to-day general administrative support to union leadership
Screen telephone calls and respond to routine and moderately complex inquiries to support Field and Program staff
Support purchasing for the office, meetings, and retreats
Support scheduling for all aspects of the recruiting process, including initial interviews, in-person interviews and reference checks
Prepare interview materials and provide onsite coordination during interviews
Assist in the coordination and participation in labor union activities such as encouraging non-members to become members by assisting with new member sign up and COPE campaigns
Manage assigned facility responsibilities, such as vendor relations, document and advise on needs for equipment repairs, and monitor and manage facilities security systems
Perform other duties as assigned