Administrative Operations Assistant

Oklo•Santa Clara, CA

1d•$70,000 - $90,000•Remote

About The Position

Oklo is seeking an experienced, dynamic, and technically capable Administrative Operations Assistant to support the Vice President Oklo Isotopes and team, and the broader radioisotope production and vertical-integration effort. This role demands a combination of administrative prowess and the agility to navigate a fast-moving company at the frontier of advanced fission (nuclear energy) and the domestic production of critical radioisotopes for healthcare, industry, research, and national security. Discretion is essential to this role. The Administrative Operations Assistant will regularly handle highly technical, sensitive, and confidential information across the Isotopes vertical, including proprietary technical data, regulatory and licensing materials, partner and vendor agreements, personnel matters, Controlled Unclassified Information (CUI), and information subject to U.S. export-control laws. The role may also require access to regulated facilities operating under government oversight. Given the significance and scope of this work, the successful candidate must demonstrate sound judgment and treat confidentiality, compliance, and accountability as fundamental responsibilities of the position. Employment will be contingent upon the candidate’s ability to satisfy all applicable export-control, CUI-handling, background-screening, and facility-access requirements. In your cover letter, please describe and link to any creative work you are particularly proud of — an event you planned, artwork, an article or blog post, a website you designed, or even a social media account.

Requirements

Bachelor’s degree or equivalent experience
5-8 years proven experience as an assistant or in a similar role, with a preference for those familiar with technical environments
Serve as a calendar strategist, prioritizing and sequencing meetings to advance key objectives—not simply scheduling appointments
Strong technical proficiency with the ability to quickly adapt to new tools and software, including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office Suite, and Adobe Acrobat to make tracked changes, add redlining/comments to documents, and create PDFs
Familiarity with AI tools is a plus — and/or a willingness to learn new tools to work more efficiently
Exceptional organizational skills and attention to detail
Excellent communication skills, both verbal and written
Ability to work in a fast-paced environment, multitask, and prioritize tasks
A proactive mindset, with the ability to anticipate needs and challenges
U.S. citizenship is required for the compliance reasons outlined above
Remote; candidates located in the Eastern or Central time zones are preferred, but not required

Nice To Haves

Knowledge of the nuclear power industry and isotopes is a plus but not required

Responsibilities

Provide comprehensive support to the Vice President Oklo Isotopes and team, including calendar management, coordinating meetings, and handling travel arrangements
Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to the Vice President Oklo Isotopes and team, and facilitating subsequent actions
Prepare and edit presentations, reports, and other critical documents, ensuring accuracy and timely delivery
Manage confidential information with discretion, upholding the company’s data protection standards
Proactively address and resolve administrative and technical challenges
Assist with project coordination, ensuring milestones are met and updates are communicated effectively
Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability
Schedule events with key stakeholders efficiently and smoothly
During the initial phase of this role, the successful candidate may provide temporary on-site logistics and administrative support while the company recruits a dedicated full-time facilities professional. Responsibilities may include coordinating the setup of temporary office trailers, arranging regular deliveries of water, beverages, and snacks, establishing janitorial services, and supporting events and hospitality for site visitors. This interim support will help ensure smooth and professional site operations until the facilities position is filled.