Administrative Officer

Action for Children • Guernsey, WY

4d • Onsite

About The Position

The Guernsey Youth & Housing Project provides life-changing support to young people aged 13 to 25, helping them to overcome challenges, build resilience, and achieve their potential. As our Administrative Assistant, you will be at the heart of this work, playing a vital role in ensuring our services run smoothly and effectively. Working closely with our Administration Team Leader, you will support a wide range of core functions including health and safety, property management, finance, and managing resources. Your contribution will support frontline staff to deliver exceptional support to young people when they need it most. We are proud to be a welcoming, inclusive, and values-driven organisation. We believe every young person deserves to be treated with dignity, respect, and compassion, and we strive to create an environment where both young people and staff can thrive. If you are organised, proactive, and motivated by the opportunity to contribute to meaningful social impact, we'd love to hear from you. This is an exciting opportunity to join a supportive team, develop a broad range of skills, and play an important part in improving the lives and futures of young people in our community.

Requirements

• Demonstrable interest and experience of using computers through a business network running MS Windows and Office applications, email and the Internet.
• Confident and effective with both written and verbal communication, including to prepare and present reports.
• Ability to prioritise and manage work.
• Ability to provide administrative and office services, in a safe, confident and professional way to meet the demands of the role.
• Experience of working within a team environment, demonstrating tact and diplomacy with other members of staff and where necessary to direct and guide.

Responsibilities

• Working collaboratively as part of a team or individually to provide a range of administrative and front of house support tasks utilising organisational policies, procedures and digital systems.
• Retain current and accurate records of financial transactions, through the input and retrieval of data through information systems, including but not limited to the payment of invoices, purchase orders, petty cash, on-line payments and P cards.
• Providing written, verbal and e-correspondence, as directed by management and operational colleagues, ensuring prompt, courteous and appropriate responses.
• Maintain and extract to inform and contribute to financial reporting and progressing financial data, ensure compliance with agreed policies and procedures.

Benefits

• 29 days annual leave PLUS bank holidays, (pro rata) with up to 5 additional days for continuous service and option to buy or sell leave.
• Excellent training and the opportunity to undertake professional training for some roles
• Flexible maternity, paternity and adoption packages
• Up to 5% employer contribution and life assurance cover
• Blue Light Card eligibility with discounts at 15,000 national retailers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed