Administrative Officer

City of Long Beach • Long Beach, CA

1d • Onsite

About The Position

The Department of Disaster Preparedness and Emergency Communications currently has one (1) opening available for an Administrative Officer in the Administration Division. The Administrative Officer is an at-will management position reporting to the Director of Disaster Preparedness and Emergency Communications. This position is responsible for providing efficient and effective management of the Department's personnel and payroll functions; budget development and monitoring; and finance operations and procurement.

Requirements

• Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Human Resources or a closely related field (proof required).
• A Master's Degree in a related field may be substituted for up to one year of the required experience (proof required).
• Additional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
• Three (3) years of progressively responsible paid full-time equivalent experience in the field of human resources, budget, and finance, or grant management with at least two (2) years of lead supervisory or managerial level experience.

Nice To Haves

• Local government experience is highly desirable.
• Experience in disaster preparedness, EOC activations, 9-1-1 emergency communications and 24-hour department operations.
• Experience in organizations of similar size and complexity is desired.
• Experience demonstrating effective partnering and problem-solving.
• Bilingual skills (Spanish, Khmer and/or Tagalog) are desirable.

Responsibilities

• Support day-to-day executive decision-making and operations of the Administration Division to ensure alignment with Department and City priorities.
• Develop, coordinate, and implement strategies to foster a positive and productive departmental culture.
• Provide advice and guidance on payroll, personnel, and HR-related issues, following best management practices.
• Oversee the Department's recruitment, selection and onboarding processes for both unclassified and classified positions.
• Coordinate with the Human Resources Department regarding recruitment strategies and classification specification changes.
• Select, supervise, evaluate, and train divisional staff.
• Conduct administrative investigations and makes recommendations for discipline/corrective actions.
• Administer the Worker's Compensation, leaves of absence, return-to-work, and training programs.
• Actively participate in EOC Activations.
• Perform the duties of Financial Services Officer, including: Coordinate and oversee all fiscal, accounting, and purchasing duties for the department. Coordinate preparation of the Department's budget and monitor compliance throughout the year. Coordinate the year-end closing process. Oversee the Department's payroll for full-time and part-time staff.
• Interpret and apply federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs).
• Develop and revise Department policies and procedures and coordinates labor/management relations.
• Liaise with Human Resources, Financial Management, other City Departments, and external operations, including representing the department on various committees.
• Manage the Department's position control, payroll and requisitions systems.
• Communicate effectively, both orally and in writing, with a diversity of audiences.
• Travel off-site to meetings and trainings.
• Perform special projects and other management-related duties as required.

Benefits

• The City of Long Beach is an Equal Opportunity Employer.
• The City of Long Beach is committed to creating a workplace where every employee is valued for who they are.
• The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.
• The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices.
• The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager