Administrative Officer 2

Commonwealth of Pennsylvania • Dauphin County, PA

7d • Hybrid

About The Position

Are you a dedicated professional who wants to support the daily needs of a busy and exciting workplace? The State Museum of Pennsylvania’s Administrative Officer plays an important role in ensuring museum operations run smoothly by supporting important programs. This position is a great fit for someone who enjoys helping others and keeping things organized. If you want a rewarding job where you can make a positive impact, we encourage you to apply!

Requirements

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or Any equivalent combination of experience and training.
• Six months of experience working in a fast-paced high volume environment.
• One year of experience leading technical projects or program management evaluations, preparing fiscal reports including tracking annual budgets and expenses, human resource management, and technology coordination.
• Must be able to perform essential job functions.
• Satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

Nice To Haves

• Experience working with data management systems
• Experience in purchasing equipment and supplies
• Experience providing a range of human resources duties
• Experience in cash flow forecasting
• Experience change management implementation

Responsibilities

• Develop and update procedures for HR, budgeting, procurement, training and safety activities
• Advise leadership on staffing needs, structure and workforce planning across the museum
• Prepare reconciliations, projections and financial reports for museum programs and operations
• Support gift shop, bookstore, membership and event operations by reviewing goals and processes
• Coordinate IT needs, software updates and point-of-sale system improvements
• Manage grants, special projects and communication with internal and external stakeholders

Benefits

• Telework opportunity (part-time)
• Equal employment opportunity employer
• Commitment to a diverse workforce
• Inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.
• Does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level