Administrative Officer 2 (PCN 250240)

State of Alaska•Juneau, AK

13h•Hybrid

About The Position

Under the direction of the Administrative Operations Manager, this position serves as the administrative, financial, and budget officer for the division. This includes duties such as financial and accounting management, personnel and payroll management, and administration of travel processes. The successful candidate will evaluate, develop, and maintain internal administrative procedures, study office operations, analyze workflow, evaluate needs, and identify procedures to improve office efficiency. This position serves as the second-in-command administrative authority for the Division. This position is responsible for directly supervising administrative support positions, including assigning and reviewing work, setting task priorities, and instructing and training.

Requirements

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Ability to use a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Ability to prepare, justify, and/or administer the budget for program areas; plan, administer, and monitor expenditures to ensure cost-effective support of programs and policies; assess financial condition of an organization.
Knowledge of the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
A valid Driver's License is desired for this position.

Nice To Haves

Managing Performance: Takes responsibility for employees' performance by setting and communicating expectations and goals that are specific and measurable, tracking progress against the goals, supporting employees' efforts to achieve job goals (by providing resources, removing obstacles, acting as a buffer, etc.), ensuring feedback, and addressing performance problems and issues promptly.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Responsibilities

Serves as the administrative, financial, and budget officer for the division.
Performs financial and accounting management.
Handles personnel and payroll management.
Administers travel processes.
Evaluates, develops, and maintains internal administrative procedures.
Studies office operations, analyzes workflow, and evaluates needs.
Identifies procedures to improve office efficiency.
Serves as the second-in-command administrative authority for the Division.
Directly supervises administrative support positions, including assigning and reviewing work, setting task priorities, and instructing and training.