Administrative Officer 2 (090111)

State of Alaska•Anchorage, AK

9d•Onsite

About The Position

The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS), is recruiting for an Administrative Officer 2. This position is in the Supervisors Union (SU) bargaining unit at a range 19. This position is open to Alaska Residents only. This position requires full-time on-site work at Joint Base Elmendorf-Richardson to facilitate collaboration with various divisions supported by DAS' Administrative Section. Remote work may be permitted up to two days a week, subject to the hiring manager’s approval, and/or successful completion of probation. As DAS’s new Administrative Officer 2 (AO 2), you will be part of an outstanding management team. As the AO 2, you will play a vital role by being responsible for overseeing administrative operations, budget analysis, and financial management for the Department of Military and Veterans Affairs' Office of the Commissioner, Division of Administrative Services, and State Active-Duty program. The position also serves as the State Program Manager for the Distributed Learning Program under the Cooperative Agreement and supervises an Administrative Assistant 2, an Administrative Assistant 3, and a Training Specialist 2.

Requirements

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Must pass a federal background check in order to qualify for military base access.
Must be able to maintain the clearance throughout your employment.
If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.
Must be able to obtain and maintain a Common Access Card (CAC).
A background check investigation, including a criminal records check, will be conducted.

Nice To Haves

Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.

Responsibilities

Overseeing administrative operations, budget analysis, and financial management for the Department of Military and Veterans Affairs' Office of the Commissioner, Division of Administrative Services, and State Active-Duty program.
Serving as the State Program Manager for the Distributed Learning Program under the Cooperative Agreement.
Supervising an Administrative Assistant 2, an Administrative Assistant 3, and a Training Specialist 2.
Fostering collaborative leadership support with department administrative professionals as well as your team of three administrative positions, cultivating their growth, strengthening mutual accountability, and ensuring high-quality administrative services.