Administrative Officer 1 (PCN 250018)
About The Position
This position performs professional-level work in multiple administrative functional roles that require critical thinking, analytical abilities, and effective application of a broad body of knowledge of the principles, concepts, and practices of administrative support. This position works with managers to plan, organize, report, direct, and control resources and activities necessary to accomplish the mission and goals of DOT&PF, Division of Facilities Services. The incumbent will be responsible for performing in a manner that exercises discretion and independent judgment to accomplish a body of assigned work where performance is measured based on how well that body of work is accomplished; to include quality, quantity, method, manner, timeliness, and cost. This position serves as a supervisor and mentor within the DFS Administrative Team. Duties include supervision of two administrative positions; reviewing, approving, researching, and troubleshooting an array of financial transactions in IRIS; reviewing, handling, and approving invoices and coding; perform expense tracking, trending, and reporting; manage Fairbanks Hub timesheets, travel, purchase card reconciliations, and all other administrative functions. Prepare a variety of reports ranging from financial to programmatic. Work on strategic initiatives as assigned.
Requirements
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
- Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Competency in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
- Competency in Financial Analysis: Knowledge of the principles, methods, and techniques of financial analysis, forecasting, and modeling to interpret quantitative and qualitative data; includes data modeling, earned value management, and evaluating key financial indicators, trends, and historical data.
- Competency in Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
- Competency in Quality Management: Knowledge of the principles, methods, and tools of quality assurance, quality control, and reliability used to ensure that a project, system, or product fulfills requirements and standards.
- Competency in Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
Nice To Haves
- Valid driver's license is desired
Responsibilities
- Supervision of two administrative positions
- Reviewing, approving, researching, and troubleshooting an array of financial transactions in IRIS
- Reviewing, handling, and approving invoices and coding
- Perform expense tracking, trending, and reporting
- Manage Fairbanks Hub timesheets, travel, purchase card reconciliations, and all other administrative functions
- Prepare a variety of reports ranging from financial to programmatic
- Work on strategic initiatives as assigned
Benefits
- Career growth opportunities
- Professional development
- Training programs
- Mentorship opportunities
- Generous benefits package
- Excellent retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
