Administrative / Office Assistant
About The Position
State Systems, Inc. of Nashville, TN is seeking an Low Voltage Administrative Assistant to help keep office operations organized, efficient, and smooth. Are you able to multitask and prioritize your responsibilities? Do you have excellent organizational skills? If so, we want you to join our team! The successful candidate will be responsible for construction billing for two divisions, project file compilation, job costing on completed projects, commissions, employee files and state licensing. service & inspection invoicing for two divisions, preparation & management construction reports, database maintenance for two divisions, the billing and maintenance of service contracts. Provide support for the entire office. Department: Nashville, Tennessee Office (on-site) Summary: Seek to embody our mission of protecting life and property. Professionally answer phones and greet guests. Interact with customers, vendors and co-workers in a professional manner. Must be proficient with Microsoft Office (Word, Excel and Outlook). Must be able to work sitting at a desk for the standard eight-hour workday. Work within a team to collaborate, problem solve, and learn in a fast-paced environment. Work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing. Assists the low voltage department and other divisions as needed. Keen attention to detail and accuracy. Assists with special projects, as necessary. Must be a professional team-player.
Requirements
- Must be proficient with Microsoft Office (Word, Excel and Outlook).
- Must be able to work sitting at a desk for the standard eight-hour workday.
- Must be a professional team-player.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- To perform this job successfully, an individual should possess strong computer skills.
- Proficient in Microsoft Excel, Word and other MS Office products.
- Reliably commute or planning to relocate before starting work (Required)
- Microsoft Excel: 2 years (Required)
- Microsoft Word: 2 years (Required)
- Microsoft Outlook: 2 years (Required)
- High school or equivalent (Required)
Nice To Haves
- Associate degree (A.A.) or equivalent, from two-year college or technical school; or minimum of two years related experience and/or training; or equivalent combination of education and experience.
Responsibilities
- construction billing for two divisions
- project file compilation
- job costing on completed projects
- commissions
- employee files and state licensing
- service & inspection invoicing for two divisions
- preparation & management construction reports
- database maintenance for two divisions
- billing and maintenance of service contracts
- Provide support for the entire office
- Professionally answer phones and greet guests.
- Interact with customers, vendors and co-workers in a professional manner.
- Work within a team to collaborate, problem solve, and learn in a fast-paced environment.
- Work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing.
- Assists the low voltage department and other divisions as needed.
- Keen attention to detail and accuracy.
- Assists with special projects, as necessary.
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Voluntary insurance
- Company phone or allowance
- Logo attire
- Employee assistance program
- Flexible spending account
- Health savings account
- Opportunities for advancement
- Paid time off
- Holiday pay
- Professional development assistance
- Referral program
- Retirement plan
- Payment frequency: biweekly
- Accident & critical illness benefits
- Hospital indemnity benefits
- Pet insurance
- Wellness benefits
- State Systems is committed to helping you achieve your best health & rewards you for taking part in a wellness program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
