Administrative Office Assistant (LTA)

DESRI•Houston, TX

10d•$65,000 - $75,000•Onsite

About The Position

DESRI is seeking a highly organized, proactive, and service-oriented Administrative Office Assistant to support the day-to-day operations of its growing Houston office and provide administrative support to members of its leadership team. The position is structured as a six-month Long-Term Assignment (LTA). The role reports to the Executive Assistance Team Lead and works closely with the Head of Asset Management in Houston. It combines hands-on office management, employee experience, and executive-level administrative support, including scheduling, travel coordination, expense reporting, and meeting logistics. This is a fully on-site role requiring five days per week in the Houston office. The successful candidate will be dependable, resourceful, adaptable, and energized by supporting others. They will take ownership of the day-to-day office environment, anticipate needs, manage competing priorities, and support senior leadership while keeping the Houston office running smoothly.

Requirements

At least 2 years of professional experience in administrative support, executive assistance, office management, or a similar role.
Strong organizational, time-management, and multitasking skills, with the ability to manage competing priorities and work independently.
Excellent written and verbal communication skills and a professional, service-oriented approach.
Sound judgment, discretion, and ability to handle confidential information appropriately.
Proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
Proactive, resourceful, and detail-oriented, with willingness to take initiative and help wherever needed.
Ability to occasionally lift up to 50 pounds.
Ability to work in the office five days per week and flexibility to occasionally work outside standard business hours to support meetings or events.
Obtain a Texas Notary Public commission within the first month of employment; company-sponsored.

Nice To Haves

Bachelor's degree preferred.
Experience in a fast-paced corporate environment is ideal.
Familiarity with Teams, Concur, DocuSign, and other productivity tools.

Responsibilities

Serve as the primary point of contact for the Houston office and maintain a welcoming, professional, and well-organized environment for employees and visitors.
Manage daily office operations, including pantry and office supplies, conference room readiness, mail, shipping and receiving, and general office upkeep.
Coordinate visitor registrations, catering, meetings, office events, and employee engagement activities.
Liaise with building management, vendors, and internal teams to address facilities, maintenance, equipment, and other office-related needs.
Partner with Human Capital and IT to support new-hire onboarding, workspace preparation, building access, and office orientation.
Identify office needs, improve processes, and support the evolving requirements of the growing Houston team.
Provide administrative support to the Head of Asset Management and other designated leaders, including calendar management, scheduling, travel coordination, and expense reporting.
Coordinate internal and external meetings, leadership engagements, and team events, including agendas, materials, presentations, and logistics.
Prepare and maintain correspondence, reports, presentations, and other business documents while exercising discretion with confidential information.
Coordinate document execution, electronic signatures, notarizations, and other administrative requests; obtain a Texas Notary Public commission within the first month of employment, sponsored by the company.
Partner with the broader Executive Assistance team to provide backup coverage for executives and team members during planned and unplanned absences.
Assist with special projects as needed.