ADMINISTRATIVE MANAGER 13, ISD - SOURCING AND PURCHASING MANAGER (Emergency Appointment)

County of Los Angeles•Los Angeles, CA

About The Position

The Internal Services Department is seeking an Administrative Manager XIII to manage sourcing and purchasing operations in support of Procurement Services and the County’s response to windstorms and wildfires. Under the emergency order, qualified applicants may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Performance during the initial work period is assessed and weighted 100%; candidates who pass may be considered for permanent appointment. The role assists the Procurement General Manager in overseeing daily operations, including staff, products, and services. It directs a Procurement Service division’s operations and administrative functions, develops and implements strategic initiatives and performance measures, and works with internal and external stakeholders to improve the effectiveness, efficiency, and timeliness of purchasing services. The manager may act for the Procurement General Manager in their absence.

Requirements

Meet one of the following experience and education options: (1) three years of experience managing an organization of multiple units, including directing budget, personnel, fiscal, program management, and other administrative functions; or (2) a bachelor’s degree from an accredited college or university in Business Administration, Public Administration, or a closely related field, plus two years of the specified management experience.
Hold a valid California Class C driver license or be able to use an alternative method of transportation when needed to carry out job-related essential functions.
To receive credit for education, submit a legible transcript from an accredited institution showing the degree conferral date, number of units, and unit system; documents must be in English or include a translation. International degrees must be evaluated for equivalency to U.S. standards.

Nice To Haves

Experience in public-sector purchasing, procurement, or sourcing in a lead, supervisory, or management capacity.
Experience participating in organization- or service-wide strategic objectives designed to improve operations, customer service, and efficiency.
Experience with Source-To-Pay or e-Procurement enterprise solutions.
Knowledge of public-sector procurement or sourcing processes and procedures.

Responsibilities

Assist the Procurement General Manager with overseeing daily operations, including managing staff, products, and services.
Direct sourcing and purchasing operations, including planning, organizing, coordinating, controlling, and evaluating work, and ensuring division services support the Procurement Service’s mission.
Develop best practices using data analytics, performance measurement, standards, and benchmarking.
Direct personnel, fiscal, and other administrative functions of a Procurement Service division; ensure compliance with departmental programs and processes; assist in formulating departmental policy and direct its execution and evaluation.
Develop and implement strategies and initiatives for short- and long-range planning objectives, including e-Procurement Transformation.
Direct the development, implementation, and evaluation of programs, policies, systems, and procedures; establish performance metrics; evaluate division performance; and identify and act on opportunities to improve efficiency and effectiveness.
Establish and maintain effective relationships with Department stakeholders and purchasing and sourcing professionals; develop business opportunities with County departments, government agencies, and the public.
Research and apply relevant purchasing industry standards, emerging technologies, and management innovations.
Direct organizational changes, work-problem resolution, staffing, work priorities, and management information systems to increase effectiveness and efficiency and reduce administrative costs.
Coordinate with cross-functional teams and stakeholders from partnering ISD Services to align operations with strategic objectives.
Assist with coordinating and implementing strategic objectives and managing key initiatives so Procurement Services are delivered in a timely and cost-effective manner.
Track employee and organizational performance using Key Performance Indicators, identify improvement areas, and implement corrective actions.
Act for the Procurement General Manager in their absence, as needed.