UNIV-Administrative Manager II, College of Nursing

Medical University of South Carolina•Charleston, SC

About The Position

The Budget Manager leads, coordinates, and administers the College of Nursing’s financial planning and budget management processes. The position is the College’s primary resource for budget development, forecasting, financial analysis, purchasing operations, budget transfers, and financial reporting. It facilitates the annual budget process, develops financial projections, monitors financial performance, and advises College leadership, faculty, and staff on budgetary matters. The role provides direct oversight of the College’s purchasing team and workflows, with responsibility for efficient operations, internal controls, compliance with institutional requirements, and customer service. In collaboration with Human Resources and College leadership, the Budget Manager supports adjunct faculty budgeting, workload allocation monitoring, personnel planning, and workforce-related financial analysis. The position prepares and analyzes budget-to-actual and FE&D reports, variance analyses, forecasts, and strategic financial summaries. It also administers budget transfers, Dean’s Commitments and projects, and institutional financial submissions. The role may also complete special financial analyses, participate in process improvement, develop financial tools and training materials, provide cross-functional support, and serve on committees and workgroups.

Requirements

Bachelor’s degree.
Five years of relevant experience in administrative services, public administration, or business management.

Nice To Haves

WorkDay experience.
Strong understanding of Federal, State, and MUSC policies, procedures, and regulations.

Responsibilities

Lead and coordinate the College’s annual budget development and management process, including operating, personnel, revenue, and strategic initiative budgets.
Set budget timelines, assumptions, instructions, and deliverables; facilitate planning meetings; review and consolidate submissions; and prepare recommendations for leadership.
Coordinate budget submissions and updates in institutional financial systems, develop multi-year projections, monitor performance, and facilitate budget revisions.
Serve as the primary contact for departmental and program budget questions and maintain supporting budget records.
Prepare budget-to-actual and FE&D reports, variance analyses, forecasts, dashboards, executive summaries, and other financial reporting.
Analyze financial performance, revenues, expenditures, personnel costs, and available funding; identify trends, risks, and opportunities.
Initiate, coordinate, monitor, and reconcile budget transfers and funding reallocations, ensuring documentation, approvals, processing, and accurate reporting.
Support fiscal year-end close and financial reconciliation, and develop reporting tools that improve efficiency and transparency.
Direct, supervise, and support the College purchasing team; manage workload distribution, workflows, service standards, and operational expectations.
Improve purchasing procedures, review complex requests as appropriate, monitor alignment with approved budgets, and advise on purchasing procedures, budget availability, and financial coding.
Resolve purchasing issues with Procurement, Accounts Payable, Contracting, and other institutional offices; monitor performance and ensure purchasing compliance.
Collaborate with Human Resources and College leadership on adjunct faculty budgeting, staffing plans, personnel forecasting, and workforce planning.
Track adjunct faculty expenditures, workload allocations, salary and fringe benefit expenditures, and personnel-related financial impacts.
Coordinate personnel budget adjustments related to hires, vacancies, departures, salary changes, and resource reallocations; support compensation planning.
Track Dean’s Commitments and strategic investments, monitor expenditures and balances, verify alignment with approved commitments, and report on utilization.
Coordinate annual and periodic RCM driver submissions, collect and validate data, maintain documentation, and communicate potential financial impacts of RCM changes.
Complete special financial analyses and projects, participate in process improvement, develop financial tools and training materials, provide cross-functional support, and serve on committees and workgroups.