UNIV-Administrative Manager II, College of Nursing
About The Position
The Budget Manager leads, coordinates, and administers the College of Nursing’s financial planning and budget management. The position is the College’s primary resource for budget development, forecasting, financial analysis, purchasing operations, budget transfers, and financial reporting. It facilitates the annual budget process, develops financial projections, monitors financial performance, and advises College leadership, faculty, and staff on budget matters. The role directly oversees the College’s purchasing team and workflows, supporting efficient operations, internal controls, compliance with institutional requirements, and customer service. It also works with Human Resources and College leadership on adjunct faculty budgeting, workload monitoring, personnel planning, and workforce-related financial analysis. The Budget Manager prepares and analyzes budget-to-actual and FE&D reports, variance analyses, forecasts, and strategic financial summaries. The position also administers budget transfers and Dean’s Commitments or projects, and supports institutional financial submissions.
Requirements
- Bachelor’s degree.
- Five years of relevant experience in administrative services, public administration, or business management.
Nice To Haves
- WorkDay experience.
- Strong understanding of Federal, State, and MUSC policies, procedures, and regulations.
Responsibilities
- Lead and facilitate the College’s annual budget development and management process, including setting timelines and assumptions, coordinating planning meetings, reviewing submissions, consolidating information, and preparing recommendations.
- Develop and maintain operating, personnel, revenue, strategic initiative, and multi-year budgets and financial projections.
- Monitor budget performance, facilitate in-year revisions and amendments, recommend corrective actions, and respond to budget questions.
- Maintain supporting records for budget development and administration and coordinate submissions in institutional financial and budgeting systems.
- Prepare and distribute budget-to-actual and FE&D reports, variance analyses, forecasts, dashboards, and executive-level financial summaries.
- Analyze financial performance, revenues, expenditures, personnel costs, funding availability, risks, trends, and opportunities to support College decision-making.
- Initiate, coordinate, monitor, and reconcile budget transfers and funding reallocations; ensure documentation, approval, processing, and reporting are complete.
- Support fiscal year-end close, financial reconciliations, and development of reporting tools that improve efficiency and transparency.
- Direct, supervise, and support the College purchasing team; manage workload distribution and purchasing workflows.
- Establish purchasing service standards and improve procedures and workflow efficiency; review complex purchasing requests as appropriate.
- Monitor purchasing activity against approved budgets and funding, advise on procedures and financial coding, and serve as an escalation point for procurement issues.
- Coordinate with Procurement, Accounts Payable, Contracting, and other institutional offices; monitor purchasing performance and support strategic purchasing decisions.
- Ensure purchasing compliance with institutional, state, grant, and regulatory requirements.
- Collaborate with Human Resources on adjunct faculty budgeting and staffing plans; monitor adjunct expenditures and budget utilization.
- Track faculty and staff workload allocations and financial impacts; support personnel budgeting, forecasting, and workforce planning.
- Monitor salary and fringe expenditures and coordinate personnel budget adjustments related to hires, vacancies, departures, salary changes, and resource reallocations.
- Prepare personnel expenditure and staffing analyses and support annual compensation planning.
- Maintain financial records for Dean’s Commitments and strategic investments; track expenditures and balances, confirm alignment with approved commitments, and report on utilization.
- Incorporate commitment activity into forecasts and budget planning and maintain supporting audit-ready documentation.
- Coordinate annual and periodic RCM driver submissions; collect, validate, and submit institutional financial data and maintain supporting records.
- Monitor changes to RCM methodologies and requirements, analyze and communicate potential financial impacts, and coordinate other institutional financial reporting.
- Complete special financial analyses and projects, participate in process improvement, develop financial tools, reports, and training materials, provide cross-functional Finance and Administration support, and serve on committees and workgroups.
- Perform other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
