Administrative Legal Secretary
About The Position
California Rural Legal Assistance, Inc. (CRLA) is seeking an Administrative Legal Secretary for its Oxnard office. This role is crucial for managing communications, correspondence, typing legal documents, filing, travel arrangements, calendar management, and general office organization. The Administrative Legal Secretary will also handle legal expenditures, coordinate with outside counsel, maintain records of litigated and transaction matters, and manage vendor and supplier contracts. CRLA is an anti-poverty law firm dedicated to dismantling unjust systems through community lawyering in California’s historically rural areas, upholding civil rights in housing, employment, health, and public education.
Requirements
- Three (3) years of experience as a Legal Secretary or equivalent experience providing administrative support
- Ability to work independently and collaboratively with all staff, clients, and community organizations
- Type 55-60 wpm, efficiently and correctly into the case management system
- Knowledgeable with Windows/Microsoft Office, Internet and willing to learn Legal Server and web-based programs
- Knowledgeable of office equipment such as copiers, facsimile machines, and scanners
- Ability to maintain client confidentiality of personnel and administrative records
- Excellent written and oral communication skills
- Knowledge of law office management
- Bilingual (English & Spanish)
Nice To Haves
- Experience working with low-income families and communities
- Experience in a non-profit legal services environment
- Prior experience in legal services
Responsibilities
- Maintains all duties of the Legal Secretary position
- Assist with the new applicant and client intake process
- Maintain the court and appointment calendar
- Assure that legal deadlines are met in the processing of legal documents
- Maintain/archive confidential client files, and arrange for confidential document destruction as directed
- Administer petty cash and clients' trust accounts as needed
- Serve as coordinator of the office, training and coordinating the office clerical staff
- Delegate tasks to other clerical staff, coordinate clerical and litigation support responsibilities
- Assist in the interviewing and selection of clerical staff
- Disseminate information from statewide ALS meetings
- Maintain statistical records as required, creates and produces reports using Legal Server
- Maintain office administrative and personnel files
- Order and maintain office equipment and supplies as needed
- Coordinate building maintenance, process invoices, bills, statements, and check requests as needed
- Assist off-site IT personnel with the local provision of tech support
- Perform other office duties as assigned
Benefits
- 100% employer-covered medical insurance
- 100% employer-covered dental insurance
- 100% employer-covered vision insurance
- 100% employer-covered life insurance
- 100% employer-covered short-term disability insurance
- 100% employer-covered long-term disability insurance
- Up to 50% dependent coverage for medical, dental, and vision insurance
- 401K retirement plan with CRLA contribution
- 15 days of sick leave
- 15 holidays each year
- Vacation (accrue 15 days for the first year of service and 20 days after one year of service)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
