Administrative Legal Secretary

Davis Wright Tremaine LLP•San Francisco, CA

6d•$66,000 - $72,000•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Secretary to join our team in our San Francisco office. We offer a hybrid work engagement with four days in-office, and one day of remote work. This position will provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Requirements

5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
GED or High School Diploma
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred.
Proofreading, NetDocs and PowerPoint skills desired.
Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
Firm commitment to providing customer service excellence.

Nice To Haves

familiarity with law firm billing process is a plus
experience with all MS Office products preferred
Proofreading, NetDocs and PowerPoint skills desired.

Responsibilities

Maintain up-to-date forms and collaborate with word processing on templates. Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines
Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills
Prepare and submit expense reimbursement reports, vendor invoice processing
Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.
Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members
Coordinate appointments, meetings, conference calls, and travel arrangements
Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems
Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency
Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals
Assist fellow secretaries and additional attorneys as priorities dictate