Administrative Legal Assistant

CI Financial•Miami, FL

9d•Hybrid

About The Position

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Requirements

Bachelor’s degree or higher.
Proven success in a similar fast-paced legal environment.
Strong work ethic with the ability to multitask and prioritize tasks effectively.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication abilities.
Familiarity with document management systems and office software.
Ability to handle sensitive and confidential information with the utmost discretion
Proficient using legal research tools and software.
Strong interpersonal skills and ability to work collaboratively in a team
Notary Public (or ability to become a notary).

Responsibilities

Provide direct administrative support to the General Counsel, helping manage day-to-day priorities, communications, materials, and follow-up items in a timely and organized manner.
Serve as a central administrative resource for the legal department, taking ownership of team-wide administrative needs that support department operations, processes, and coordination.
Triage the legal department inbox, reviewing incoming requests, identifying priorities, routing matters to the appropriate legal team member, and tracking follow-up to help ensure timely responses.
Coordinate signature processes, including preparing signature packets, circulating documents for execution, monitoring completion, and maintaining organized records of signed materials.
Support KYC and diligence requests by gathering information, coordinating internal responses, tracking open items, and helping ensure requests are completed accurately and efficiently.
Maintain legal records, files, and systems, including organizing documents, updating trackers, supporting recordkeeping processes, and helping ensure information is complete, current, and easy to locate.
Assist with legal department tools and workflows, including matter management, contract management, invoice processing, report generation, and other administrative processes that support the team’s efficiency.
Coordinate internal and external communications professionally and thoughtfully, serving as a helpful point of contact for routine legal department inquiries and follow-up.
Support special projects and ad hoc administrative needs that arise from time to time, bringing a proactive, solutions-oriented approach to helping the legal team operate smoothly.