Administrative Hearing Clerk Assistant

State of Oklahoma•Oklahoma City, OK

9h•Onsite

About The Position

The Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Administrative Hearing Clerk Assistant. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK. OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is up to $55,000 based on education and experience. Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do. If this sounds like a challenge you are willing to take on, we look forward to reviewing your application!

Requirements

A bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
Knowledge of spelling, punctuation, and business English.
Knowledge of business mathematics.
Knowledge of modern office methods and procedures.
Knowledge of the maintenance of complex records.
Knowledge of the major policies and procedures governing assigned programs.
Ability to establish and maintain effective working relationships with others.
Ability to perform confidential work and maintain confidentiality.
Ability to interpret and complete routine matters according to agency policies and procedures.
Ability to follow oral and written instructions.

Nice To Haves

One year of experience as a hearing or court clerk, paralegal, or legal assistant.
Experience with Microsoft Office products such as Word, Excel, and Outlook.

Responsibilities

Tracks all cases filed; maintains hearing dockets; prepares digital and hard folders; schedules administrative hearings.
Accepts and file-stamps all pleadings filed by parties.
Docketing and processes all pleadings, documents, and any other records received in a case.
Reserves and prepares the courtroom for hearings.
Prepares all documentation related to the administrative hearings; develops and maintains a system to organize all documents related to the hearings.
Communicates with judges, managers/supervisors, and legal staff regarding hearing issues and/or questions.
Tracks all activities related to hearings; monitors for returns of service before hearings; monitors for dismissals, continuances, or orders to conclude hearings.
Provides administrative support to the Operations Department; schedules meetings; screens phone calls and receives visitors; provides information and referrals to appropriate department/employee; handles routine matters.
Other duties, as assigned.