Administrative Clerk

Ravalli County • Hamilton, MT

10d • Onsite

About The Position

The Administrative Clerk is a civilian member who possesses all of the requisite knowledge, skills and physical abilities incumbent upon the position. Performs moderately complex, operational and specialized clerical support duties. Duties include a variety of clerical tasks and responsible customer service contacts. The important and essential job function includes the following: interacting positively and cooperating with co-workers, responding politely to citizens, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision. The Administrative Clerk may perform other related duties and tasks as required, and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.

Requirements

• Pass RCSO selection process requirements
• Read and write English
• Operate office equipment
• Recognize and count U.S. currency
• File alphabetically/numerically
• Establish/maintain effective working relationships with co-workers, supervisors, and citizens
• Multi-task
• Operate motor vehicle
• Maintain accurate logs
• Follow oral/written directions
• Communicate tactfully and impartially
• Concentrate and Comprehend
• Work Independently
• Reason logically
• Maintain confidential information
• Organize thoughts
• Meet deadlines
• Basic mathematical skills
• Keyboarding skills
• Computer skills
• Reading comprehension skills
• Telephone skills
• Report interpreting skills
• Interpersonal skills
• Clerical skills
• Technical skills
• Self-discipline
• Practical application skills
• Time management skills
• Organizational skills
• Communication skills
• Public relations skills
• Must be at least 18 years of age
• Must have a High School diploma or equivalency
• Pass oral interview and background investigation
• Demonstrate proficiency of keyboarding 40 wpm with no more than 5 errors
• Knowledge and practical application of the function of the personal computer
• Familiar with computer software programs and applications
• Functional understanding and previous exposure to modern office equipment and machines
• One (1) year of clerical experience

Nice To Haves

• One (1) year of clerical experience, preferred

Responsibilities

• Perform data entry
• Retrieve information/data
• Perform record searches
• Compile statistics
• Prepare public records requests
• Provide general information
• Respond to public window walk-ins
• Respond to telephone inquiries
• Records retention per State retention laws
• Prepare/mail correspondence
• Redact sensitive information as directed
• Liaison with other agencies
• Maintain files per office procedures
• Perform bookkeeping duties
• Process traffic citation data
• Maintain computer skills
• Operate computerized records management system
• Inventory/requisition supplies and equipment
• Receive/store materials/office supplies
• Provide clerical support
• Process/file sworn reports
• Represents Ravalli County as directed in meetings and/or approved training
• Provide information to citizens
• Maintains confidential information
• Serve as back-up in other areas of Administration as needed
• Performs other related duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED