Administrative & Fiscal Operations Coordinator (Administrative Analyst/Specialist EI) 11/12

CSU Careers•Chico, CA

6d•Onsite

About The Position

Working independently under minimal direction of the Senior Director of Early Outreach and Support Programs (EOSP), the incumbent serves as the primary administrative and fiscal analyst for multiple EOSP departments and programs. The position performs complex fiscal, administrative, and operational analysis in support of a diverse portfolio of state, foundation, grant, categorical, and auxiliary funding sources. Responsibilities include budget administration, financial analysis, expenditure forecasting, variance analysis, fiscal monitoring, payroll administration, procurement support, and compliance oversight. The incumbent serves as the primary resource and liaison for budget, fiscal, and administrative matters and is responsible for the analysis, monitoring, reconciliation, and reporting of multiple department budgets and accounts. The position analyzes financial activity, expenditure trends, funding utilization, and operational impacts; develops budget projections and recommendations; supports resource planning and decision-making; and ensures compliance with university, foundation, grant, and regulatory requirements. The incumbent exercises a high degree of independent judgment in evaluating fiscal and operational issues, interpreting policies and procedures, identifying risks, and recommending solutions that support departmental effectiveness and fiscal integrity. In addition, the position provides operational oversight for payroll administration, procurement activities, personnel transactions, office operations, and special projects supporting multiple EOSP programs.

Requirements

Bachelor’s degree and/or equivalent training
Two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.

Nice To Haves

5 + years of administrative analyst experience
Proficient in advanced Excel functions and features
Proven experience in budget management
Experience managing a range of funding sources

Responsibilities

Budget administration
Financial analysis
Expenditure forecasting
Variance analysis
Fiscal monitoring
Payroll administration
Procurement support
Compliance oversight
Analysis, monitoring, reconciliation, and reporting of multiple department budgets and accounts
Analysis of financial activity, expenditure trends, funding utilization, and operational impacts
Development of budget projections and recommendations
Support of resource planning and decision-making
Ensuring compliance with university, foundation, grant, and regulatory requirements
Evaluation of fiscal and operational issues
Interpretation of policies and procedures
Identification of risks
Recommendation of solutions that support departmental effectiveness and fiscal integrity
Operational oversight for payroll administration
Operational oversight for procurement activities
Operational oversight for personnel transactions
Operational oversight for office operations
Operational oversight for special projects supporting multiple EOSP programs