Administrative & Fiscal Operations Coordinator (Administrative Analyst/Specialist EI) 11/12

Chico State•Saguenay, QC

1d•$58,020 - $84,528•Onsite

About The Position

The Administrative & Fiscal Operations Coordinator serves as the primary administrative and fiscal analyst for multiple Early Outreach and Support Programs (EOSP) departments and programs. This role involves complex fiscal, administrative, and operational analysis across various funding sources including state, foundation, grant, categorical, and auxiliary funds. Key responsibilities include budget administration, financial analysis, expenditure forecasting, variance analysis, fiscal monitoring, payroll administration, procurement support, and compliance oversight. The incumbent acts as a central resource for budget, fiscal, and administrative matters, analyzing financial activity, developing budget projections, and ensuring adherence to university, foundation, grant, and regulatory requirements. This position requires a high degree of independent judgment in evaluating fiscal and operational issues, interpreting policies, identifying risks, and recommending solutions to maintain departmental effectiveness and fiscal integrity. Additionally, the role provides operational oversight for payroll, procurement, personnel transactions, office operations, and special projects.

Requirements

Bachelor’s degree and/or equivalent training.
Two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.

Nice To Haves

5+ years of administrative analyst experience
Proficient in advanced Excel functions and features
Proven experience in budget management
Experience managing a range of funding sources

Responsibilities

Perform complex fiscal, administrative, and operational analysis for multiple EOSP departments and programs.
Administer budgets, conduct financial analysis, forecast expenditures, and perform variance analysis.
Monitor fiscal activities and ensure compliance with university, foundation, grant, and regulatory requirements.
Administer payroll and provide procurement support.
Serve as the primary resource and liaison for budget, fiscal, and administrative matters.
Analyze financial activity, expenditure trends, funding utilization, and operational impacts.
Develop budget projections and recommendations to support resource planning and decision-making.
Exercise independent judgment in evaluating fiscal and operational issues and interpreting policies.
Recommend solutions to support departmental effectiveness and fiscal integrity.
Provide operational oversight for payroll administration, procurement activities, personnel transactions, office operations, and special projects.