Administrative Coordinator - Metro CHRO

Indiana University Health System•Indianapolis, IN

30d•Onsite

About The Position

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our team. Join IU Health as an Administrative Coordinator supporting senior executive leadership within the Metro Region. This highly visible role serves as a strategic partner to the Chief Human Resources Officer and executive team, providing proactive administrative support that goes far beyond calendar management. The ideal candidate will be a trusted advisor who anticipates needs, manages competing priorities, exercises sound judgment, and helps leaders remain focused on key organizational initiatives. This position will work on site, Monday – Friday, 8:00am – 5:00pm at Methodist Hospital in downtown Indianapolis, IN.

Requirements

Bachelor's Degree or equivalent years of experience is required.
Requires 3-5 years of relevant experience.
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Nice To Haves

Experience with a matrix organization and complex work environment is preferred.

Responsibilities

Manage complex executive calendars, coordinate meetings and events, ensure leaders are prepared for key engagements, and serve as a critical connection point across departments and leadership teams.
Facilitate executive operations, support high-priority initiatives, assist with presentation development, coordinate follow-up actions, and build strong working relationships throughout the organization.
Provides standard administrative and technical support to directors/senior level leadership.
Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
Ensures quality customer service and professional representation of the team and the department.
Processes invoices and expense reports, and handles inquiries, as appropriate, across supported teams.
Coordinates department-wide strategic initiatives, including project tracking and reporting.
Manages work with limited guidance and direction.
Identifies and resolves administrative and operational challenges.
Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
Exercises sound independent judgment, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).