Administrative Coordinator

University of North Texas System•Fort Worth, TX

2d•Onsite

About The Position

The Administrative Coordinator provides midlevel administrative support to the Department of Physician Assistant Studies at the University of North Texas Health Fort Worth. The role supports faculty, course directors, students, departmental committees, and front-office operations. Duties include course and clinical-year support, handling records and documents, coordinating testing and student events, managing supplies and property tracking, and providing information to internal and external customers. The department’s Master of Physician Assistant Studies program prepares students through academic instruction, interprofessional education, and hands-on experiential learning. The coordinator helps support the program’s administrative and educational activities, including student assessment, graduating-student documentation, and career services events.

Requirements

Bachelor’s degree and one year of related experience, or an equivalent combination of education and experience.
Considerable knowledge of general office procedures and practices.
Knowledge of University policies and procedures related to the area of assignment.
Skill in making mathematical calculations and computations.
Ability to maintain complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
Ability to establish and maintain good working relationships.
Ability to communicate effectively orally and in writing.
Ability to work without close supervision.
Knowledge of safe working procedures related to the work performed.

Nice To Haves

Strong Microsoft Office skills.
Former experience in higher education.
Previous experience with eValue and EIS.

Responsibilities

Provide administrative support to designated faculty and course directors.
Support didactic and clinical-year activities in various software systems, including performance-tracking and academic-performance systems.
Assist with OSCEs by reserving rooms, monitoring testing schedules, and maintaining test materials and documents.
Support the Senior Seminar course by coordinating schedules, rooms, simulated patients, meals, testing, and student volunteers, and maintaining course continuity and flow.
Provide front-office reception, greet visitors, answer phones and inquiries, provide program information, take messages, and route them appropriately.
Oversee department medical teaching supplies, including requesting, organizing, and taking inventory, and assist faculty with supplies.
Coordinate and track departmental property management, including annual PCR submissions.
Receive and track professional references and faculty/Chair credentialing documents, and file documents appropriately.
Coordinate and schedule exit interviews and prepare related documents.
Ensure graduating-student documents are completed, including summative evaluations and class data sheets.
Prepare and coordinate graduating students’ licensing documents for the Texas Medical Board.
Collaborate with Career Services to host the annual career fair.
Serve on departmental committees as appointed and support assigned committees.
Perform clerical duties, including copier management, business cards, signage, correspondence, work orders, scanning, mail distribution, timekeeping verification, and special projects.
Perform other tasks and duties as assigned by the supervisor.