Administrative Coordinator

UNITED ANESTHESIA SERVICES PC • Plymouth Township, PA

173d • Onsite

About The Position

The Administrative Coordinator provides direct support to the Senior Director of Administration and serves as a key administrative resource supporting human resources, recruitment, employee engagement, communications, and special projects. This position is ideal for an organized, detail-oriented professional seeking exposure to healthcare administration and human resources with opportunities for future growth!

Requirements

• Associate's degree or equivalent combination of education and experience.
• Minimum 3 years of administrative support experience.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated professionalism and discretion when handling confidential information.

Nice To Haves

• Bachelor's degree.
• Experience supporting healthcare operations, physician practices, or healthcare organizations.
• Experience with Paycom or comparable HRIS systems.
• Experience coordinating recruitment, onboarding, or HR-related activities.
• Experience with Canva, SharePoint, or project management platforms.
• Interest in pursuing a career path in Human Resources, Healthcare Administration, or Operations.

Responsibilities

• Provide direct administrative support to Senior Director of Administration and United Division team.
• Coordinate meetings, calendars, agendas, and follow-up action items.
• Assist with board, committee, and leadership meeting preparation.
• Maintain administrative records, reports, and departmental documentation.
• Coordinate office projects and special initiatives.
• Maintain office supplies
• Front desk visibility for vendors and visitors
• Assist with clinical and corporate employee onboarding and orientation activities as needed.
• Prepare employment-related documents and personnel file updates in Paycom.
• Monitor and coordinate employee status change documentation and workflow tracking.
• Support employee communications.
• Maintain records and ensure document retention compliance.
• Assist with employee engagement initiatives and recognition programs.
• Assist with candidate outreach and recruitment event coordination.
• Maintain applicant tracking and recruitment databases.
• Help talent management team coordinate interview scheduling and candidate communications as needed.
• Assist with job posting management in Paycom, Gasworks, LinkedIn, and other recruitment platforms.
• Support workforce reporting and staffing metrics.
• Assist with development of internal communications.
• Support employee announcements and engagement campaigns.
• Assist with event planning for recruitment, networking, and employee appreciation events.
• Maintain recruitment and marketing materials.
• Coordinate website and social media content updates as assigned.
• Support implementation of organizational initiatives and process improvement projects.
• Assist with workflow documentation and policy administration.
• Maintain tracking logs, dashboards, and project status reports.
• Provide administrative support related to future organizational integration and growth initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree