Administrative Coordinator

EMC Insurance Companies•Jackson, MS

18d•$51,201 - $77,796

About The Position

The Administrative Coordinator serves as the operational backbone of the regional office and partners with leadership to ensure daily business functions run smoothly and efficiently. The role coordinates meetings, events, communications, reporting, budgeting, and administrative activities, and serves as a liaison for facilities, technology, fleet, and safety operations. The coordinator supports employees and leaders, resolves office and technology issues, manages vendor relationships, and maintains processes that help the region operate effectively. Candidates must reside within 50 miles of the Jackson, Mississippi office.

Requirements

High school diploma or equivalency.
Three years of administrative work or related experience.
Strong computer skills, including knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
Good math aptitude and basic accounting or bookkeeping skills.
Excellent verbal and written communication skills.
Strong organizational and multitasking skills, with the ability to meet deadlines.
Strong human relations and customer service skills.
Ability to maintain a high level of confidentiality.
If driving, a valid driver’s license and an acceptable motor vehicle report per company standards are required.
Must reside within 50 miles of the Jackson, MS office.

Nice To Haves

Basic knowledge of the property and casualty industry is preferred.

Responsibilities

Provide administrative support to regional leadership, including correspondence, presentations, communications, and reporting.
Coordinate meetings, training sessions, travel arrangements, agendas, and meeting notes.
Plan and support regional and company events, including employee wellness initiatives.
Monitor shared email accounts, distribute communications, and manage mail services.
Maintain databases, mailing lists, business reports, contract records, and compliance tracking.
Support new hire onboarding, office communications, budget planning, and expense tracking.
Process invoices, code accounts payable transactions, and submit expenses for reimbursement.
Order office supplies, manage inventory, and support purchasing and leasing activities.
Oversee day-to-day office operations, facilities maintenance, furniture and equipment repairs, and office remodeling projects.
Serve as the regional IT liaison by coordinating technology support, troubleshooting equipment issues, managing system access, and partnering with Corporate IT and vendors.
Manage the regional fleet, including vehicle maintenance, inspections, usage tracking, and expense reporting.
Coordinate building security, emergency preparedness, safety programs, workers' compensation administration, and regulatory compliance.