Administrative Coordinator

University of Pennsylvania•Philadelphia, PA

17d•$22 - $34

About The Position

The Administrative Coordinator provides general administrative support to the Scientific Director of the Smilow Center for Precision Therapeutics, as well as the Co-Director and Program Manager of the Orphan Disease Center. Duties include managing calendars and travel scheduling and reimbursements; assisting with grant administration, documentation, and deadline tracking; supporting presentations and reports; coordinating Center faculty and staff meetings; arranging catering and ordering meeting supplies; occasionally creating itineraries for invited guests; planning fundraising and community events; coordinating vendors and volunteers; updating website content; managing social media content and communications; and performing other administrative duties as assigned. The position is contingent upon favorable funding. The role is located in Philadelphia, Pennsylvania, in the Perelman School of Medicine. The listed pay range is $21.52 to $34.00 per hour. Background checks may be required after a conditional job offer.

Requirements

High school graduate or GED, and 5 to 7 years of experience, or an equivalent combination of education and experience.
Ability to provide administrative support, coordinate events, manage website and social media content, and perform related duties described in the posting.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide general administrative support, including calendar and travel management, meeting organization, grant administration, database maintenance, meeting and report preparation, and serving as a public point of contact.
Plan and coordinate fundraising and community events, including logistics, vendors, volunteers, registration, fundraising tracking, and post-event follow-up.
Create and schedule social media content across platforms, engage with the community, and prepare newsletters and e-blasts.
Update website news, events, and research content; ensure branding compliance; and monitor site performance.
Perform additional duties as assigned.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive tuition assistance at other institutions.
Basic, matching, and supplemental retirement plans.
Long-term care insurance.
Wellness and work-life programs and resources.
Professional and personal development resources.
Access to University resources, libraries, athletic facilities, cultural activities, and recreational activities.
Discounts and special services, including arts and cultural memberships, transportation, mortgages, goods, and services.
Flexible work options and hours.
Forgivable home ownership loan for eligible employees interested in buying a home or residing in West Philadelphia.
Adoption assistance for eligible expenses, for up to two adoptions in the household.
Time away from work.