Administrative Coordinator

Hugel Aesthetics • Newport Beach, CA

1d

About The Position

Hugel Aesthetics is a fast-growing, global aesthetics company building and scaling its U.S. organization. Backed by a successful global business and driven by entrepreneurial energy, we are creating a high-performance culture focused on innovation, collaboration, speed, and customer impact. We are seeking a polished, highly organized, and proactive Administrative Coordinator to support day-to-day office operations and help create a seamless, professional workplace experience for employees, visitors, and partners. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys being the operational hub of the office, and takes pride in delivering exceptional organizational support and hospitality.

The Administrative Coordinator will support office operations and administrative activities across the organization while serving as the first point of contact for employees, guests, and vendors. This role is critical to ensuring the office operates efficiently, professionally, and with a high level of attention to detail. Reporting to the Head of Internal Operations, this individual will help support workplace experience initiatives, administrative coordination, onboarding logistics, and daily office operations in a collaborative and high-expectation environment.

Requirements

• 1–3 years of experience in a receptionist, office coordinator, or administrative support role
• Professional, polished demeanor with excellent interpersonal and communication skills
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and Word
• Comfortable operating in a fast-paced, evolving environment
• Proactive, dependable, and solutions-oriented mindset
• Strong sense of ownership and accountability

Nice To Haves

• Bachelor’s degree in Business Administration or related field preferred
• Strong organizational and multitasking skills with exceptional attention to detail

Responsibilities

• Serve as the primary point of contact for visitors, guests, and vendors, ensuring a welcoming and professional experience
• Maintain a clean, organized, and high-functioning office environment
• Manage conference room scheduling, meeting readiness, and common area organization
• Support overall workplace experience initiatives and office hospitality
• Provide day-to-day administrative support to leadership and internal teams
• Coordinate internal meetings, scheduling, and logistics
• Support expense reporting and administrative documentation
• Assist with travel coordination, calendar management, and operational projects as needed
• Coordinate meals, catering, and office-related services with strong attention to detail
• Order and manage office supplies, inventory, and vendor relationships
• Handle incoming and outgoing mail, deliveries, and package coordination
• Support office systems and operational processes to ensure efficiency
• Assist with new hire onboarding logistics, including workspace setup and day-one readiness
• Support employee events, team meetings, and occasional off-site coordination
• Partner cross-functionally with HR, IT, and Operations teams to support employee experience

Benefits

• The total compensation could include bonuses or sales incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level