Administrative Coordinator 1-4

State of Louisiana•Baton Rouge, LA

4d•Onsite

About The Position

This vacancy is located in East Baton Rouge Parish- DCFS Child Welfare Office in Baton Rouge, LA. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. Join Our Team at DCFS : Administrative Coordinator 1-4 The incumbent of this position is responsible for serving as liaison and/or contact person for State Office and local offices, customers, vendors, and agencies; completing documents for reporting monthly; completing E-Par request for all areas of Child Welfare; purchases of supplies; arrangement of travel for State Office personnel; processing invoices for payments; Payroll, as well as assisting with the clerical and office administration task for State Office programs.

Requirements

No experience or training is required.

Nice To Haves

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

Responsibilities

Serving as liaison and/or contact person for State Office and local offices, customers, vendors, and agencies.
Completing documents for reporting monthly.
Completing E-Par request for all areas of Child Welfare.
Purchases of supplies.
Arrangement of travel for State Office personnel.
Processing invoices for payments.
Payroll.
Assisting with the clerical and office administration task for State Office programs.
Providing administrative support for the Child Welfare Manager 2, Child Welfare Manager 1, and Child Welfare Consultants.
Tracking and monitoring of all request received.
Ensuring travel regarding placement crisis is done timely.
Tracking and entering contract documents and payment documents timely.
Serving as a communication liaison between multiple agencies and DCFS staff related to placement services and providers.
Organizing, obtaining, and tracking all travel for staff in these programs.
Perform other administrative support functions such as timekeeping, accounts payable, LaCarte and CBA purchases, copying, filing, maintaining records of activities, etc.
Other duties as assigned including emergency preparedness and response.