Administrative Coordinator

Global Power Components•North Bergen, NJ

6d•Onsite

About The Position

The Administrative Coordinator is the welcoming first point of contact for employees, visitors, and candidates at Global Power Components’ Milwaukee site. The role manages day-to-day front-desk operations, including greeting guests, handling phone inquiries, coordinating mail and building access, and maintaining a professional reception area. The coordinator also provides administrative support to the HR Coordinator and broader HR team, helping create a professional and welcoming environment. This position is onsite five days per week in a manufacturing environment and reports to the HR Manager.

Requirements

Prior experience in a front-desk, receptionist, or administrative support role.
Professional, friendly demeanor and strong customer service instincts.
Comfort managing multiple phone lines and in-person inquiries simultaneously.
Strong organizational skills and attention to detail, particularly with visitor logs and access requests.
Ability to handle sensitive or confidential situations with discretion.
Comfort working onsite full-time in a manufacturing environment.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
High school diploma.

Nice To Haves

Bilingual Spanish.
Some college.

Responsibilities

Greet employees, visitors, and candidates and provide a professional, welcoming first impression.
Maintain accurate visitor sign-in and sign-out logs for security and compliance.
Maintain the presentation and general upkeep of the reception area.
Answer and route front-desk phone calls promptly and professionally.
Respond to general day-to-day site inquiries and route complex or HR-specific questions to the appropriate team member.
Support badge and building access requests for employees and visitors.
Coordinate incoming and outgoing mail and deliveries and ensure items reach the appropriate recipients.
Support the HR Coordinator with basic administrative tasks.
Assist with meeting and event setup, including preparing rooms and materials for HR and site-level events.
Assist with filing, data entry, and document preparation to support HR operations.