Administrative Coordinator

Kiewit•Lenexa, KS

20d•Onsite

About The Position

The Project Administrative Assistant provides on-site administrative support for a large-scale data center construction project, helping coordinate field operations, subcontractors, vendors, and corporate teams. The role is suited to a detail-oriented, proactive candidate with construction administration experience in a fast-paced environment. The position is full-time and office-based in Lenexa, Kansas. The team is active, collaborative, and frequently on the move. The role supports general administrative needs, communications, project and event activities, expenses, purchasing, budgets, and inter-group meetings.

Requirements

Prior administrative support experience.
Strong written and verbal communication skills.
Strong expertise in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Solid skills using peripheral technology such as printers, digital cameras, scanners, and A/V equipment.
A track record of meeting deadlines and project expectations.
Ability to work with people at all organizational levels, including senior leadership.
Outstanding attention to detail and strong organizational skills.
Ability to maintain strict confidentiality of important, sensitive information and materials.
Enthusiastic team player interested in helping the team stay connected and work effectively.
Regular, reliable attendance.
Ability to work productively, meet deadlines, communicate and interact effectively and professionally, and perform work safely and effectively.
Ability to understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Ability to work during normal operating hours and work overtime and weekends as required.
Ability to work at various locations where conditions may vary.

Nice To Haves

A bachelor's or associate’s degree related to the role is strongly preferred.

Responsibilities

Provide day-to-day general administrative support and assist with team management needs, including meeting coordination, travel support, team-building efforts, and phone and email communications.
Collaborate with and support team members on key projects and initiatives.
Provide basic design support for company branding and marketing materials and events, and help organize and support online media and video projects.
Support internal and external communications through messaging, writing, editing, and research as needed.
Manage expense reports, invoicing, and purchasing card transactions.
Track budgets and prepare related reports for team and company use.
Manage and schedule inter-group and cross-company meetings involving department staff.