Administrative Coordinator

360 Fire & Flood•Saint Augustine, FL

13d

About The Position

The Administrative Coordinator provides critical administrative and operational support across the organization and serves as a central point of contact for project teams, vendors, clients, and internal departments. The role supports efficient communication, document control, scheduling, and general operations, including data entry and assistance with schedule and budget tracking. It coordinates between project managers, field staff, suppliers, and clients and requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Requirements

High school diploma or equivalent.
At least 1 year of experience working in a customer service environment.
Excellent organizational and communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Attention to detail and analytical thinking skills.

Nice To Haves

At least 1 year of experience as an administrative assistant.
Knowledge of the construction industry.

Responsibilities

Support Project Managers with project documentation, including submittals, RFIs, schedules, and logs.
Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
Support project managers with project setup, tracking, reporting, and closeout activities.
Provide administrative support to field teams.
Answer phones promptly and professionally.
Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials.
Coordinate communication between field staff, suppliers, clients, and regulatory agencies.
Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
Perform other duties as assigned.