Administrative Coordinator

Alltech • Appleton, WI

5d

About The Position

The Administrative Coordinator provides administrative support and assistance to quality assurance, production, logistics, and other plant areas as needed. The role supports freight arrangements and shipping coordination, maintains accurate system and customer-quality records, assists with documentation for medicated-product analysis, handles daily transfers between APEC and AX, and completes required reports.

Requirements

• High school diploma or equivalent.
• 3–5 years of experience in office administration.
• Solid computer skills.
• Excellent customer service, phone, and communication skills.

Nice To Haves

• Previous experience in an agriculture-related industry.

Responsibilities

• Arrange outbound freight using existing vendors and coordinate with shipping regarding delivery requirements, timing, and product availability.
• Enter freight vendor numbers, anticipated freight charges, and delivery modes accurately into systems.
• Review completed picking lists for accurate pricing, then scan and send the lists to the corporate office for invoicing.
• Maintain customer complaint and non-conformance databases, entering data accurately and updating records as information becomes available.
• Assist the QA department with samples and required documents for shipment of medicated products requiring analysis.
• Handle the batching interface between APEC and AX to ensure transfers are completed daily.
• Complete daily and weekly reports and documentation.

Benefits

• Competitive pay.
• Annual incentive opportunity.
• Two medical plans to select from.
• Two dental plans to select from.
• Vision plan.
• 401(k) plan with generous company match.
• Flexible spending accounts.
• Health savings account.
• Disability and life insurance.
• Paid holidays and vacations.
• Employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED