Administrative Coordinator

Prince William County Government • Prince William County, VA

82d • Onsite

About The Position

Prince William County Division of Risk & Wellness Services is seeking a motivated administrative professional to provide administrative management and support to a division that delivers a range of services to the organization. This position will provide training support, accounting, other programming, and general administrative functions. This full-time position as an Administrative Coordinator is ideal for someone who wants to work in a dynamic office that serves the Prince William County workforce and community and enjoys the challenge of a job that is different every day. This person must be dedicated to providing the highest level of service to employees and citizens and work in a division where teamwork is an essential function. This position will be essential in continuing to develop positive relationships to ensure a reputation as a trusted partner with internal stakeholders. The office is located in Woodbridge.

Requirements

• High school diploma or G.E.D.
• 3 years of administrative experience or other related experience
• Valid Driver’s License
• Ability to pass a DMV Records Check

Nice To Haves

• An Associate’s degree
• Experience and a high level of accuracy with data entry systems
• Computer and general office skills
• Proficiency in Microsoft Office (Excel, Word, Teams, OneDrive, SharePoint)
• Experience with financial management systems for procurement and invoicing
• Experience with external audits of programs and data reporting
• Intermediate to advanced administrative experience working with various databases/systems
• Excellent time and project management skills
• Ability to work independently and manage multiple activities at once
• Strong experience in administrative project management and process improvement
• Professional-level oral and written communication skills
• Outstanding customer service skills

Responsibilities

• Provide support to the Risk & Wellness Division with a team of 17 people
• Ensure department compliance with applicable policies
• Administering daily administrative operations such as payroll and purchasing
• Creating purchase orders
• Maintaining office supplies
• Processing invoices
• Updating and maintaining records, reports, and databases
• Provide monthly and quarterly reports
• Maintain budgets
• Record and track subrogation and restitution payments
• Maintain accurate and detailed records for audits
• Provide human resource liaison tasks
• Perform accurate and timely data entry
• Provide support and administrative functions for training programs
• Provide driver program administration
• Provide excellent customer service
• Interact with Risk staff in a team environment

Benefits

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities
• Public Service Loan Forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED