Administrative Coordinator FT Days

Trane Technologies • Detroit, MI

9h

About The Position

Under the general supervision of the administrative director for the department, the Administrative Coordinator assumes responsibility for the day-to-day administrative functions of an assigned division. The role coordinates the division’s business operations and supervises assigned support personnel. It assists with annual budget development and monitors financial data to ensure budget compliance, identifying and reporting variances. The coordinator assembles statistical data and prepares written summaries and memoranda, and ensures adherence to hospital and department policies and procedures. The role acts as a liaison between the assigned pediatric specialty area and WSU, UPEDS, affiliated physician corporations, and other DMC hospitals and institutions. It may also prepare, administer, and archive personnel actions, employment agreements, consultant contracts and payments, and other confidential documents.

Requirements

• Bachelor's degree in Business or a related field, or an equivalent combination of education and/or experience.
• One to two years of progressively more responsible experience, including administrative duties for key leadership personnel.
• Analytical ability to gather and interpret data, identify discrepancies, problems, or issues, seek advice when precedents are unclear or unavailable, and determine methods for ensuring compliance with policies and procedures.
• Communication and interpersonal skills for discussing and interpreting technical information and department or function policy with internal and external customers or stakeholders; discretion, conflict-resolution skills, diplomacy, tact, listening skills, and the ability to read and comprehend policies and interpret technical materials in the specialty area.
• Project management skills, including defining objectives, identifying stakeholders and their interests, planning steps, and coordinating and allocating human, technological, and fiscal resources to accomplish goals in a timely and resourceful manner.
• Leadership skills, including willingness to pursue increasingly accountable leadership roles, comfort with decision-making, coaching, teaching and counseling skills, and the ability to inspire confidence, build alliances, and garner support.
• Proficiency with basic database computer software.

Responsibilities

• Assume responsibility for day-to-day administrative functions of an assigned division.
• Coordinate the business operations of the division.
• Supervise the work of assigned support personnel.
• Assist with annual budget development.
• Monitor division financial data for budget compliance and identify and report variances.
• Assemble statistical data and prepare written summaries and memoranda.
• Ensure adherence to hospital and department policies and procedures.
• Act as liaison between the assigned pediatric specialty area and WSU, UPEDS, affiliated physician corporations, and other DMC hospitals and institutions.
• May prepare, administer, and archive personnel actions, employment agreements, consultant contracts and payments, and other confidential documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level